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URL: http://www.bailii.org/ie/cases/IEHC/1998/106.html
Cite as: [1998] 2 ILRM 321, [1998] IEHC 106

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O'Leary v. Minister for Finance [1998] IEHC 106; [1998] 2 ILRM 321 (28th June, 1998)

THE HIGH COURT
1997 No. 160 J.R.
BETWEEN
SIMON O'LEARY
APPLICANT
AND
THE MINISTER FOR FINANCE AND THE GOVERNMENT OF IRELAND
RESPONDENTS

Judgment of Mr. Justice Quirke delivered on the 28th day of June, 1998

1. By Order of the High Court (Smyth J.) dated the 12th day of May, 1997, the Applicant was granted liberty to seek relief by way of Judicial Review against the Respondents including:-


(1) Certain declaratory relief relating
(a) to the terms and conditions of his appointment as a member of the Law Reform Commission in January 1987 and in January 1992; and

(b) to his subsequent status and rate of remuneration as a Civil Servant.

(2) An Order of Mandamus directing the Respondents consequent upon such declaratory relief.

2. The Applicant, Mr. Simon O'Leary was called to the Irish Bar in 1965 and practised as a barrister on the Eastern and Dublin Circuits of the Bar for some eight years before taking senior appointments in the Office of the Attorney General (in 1973) and subsequently in the Office of the Director of Public Prosecutions (in 1977).

3. Pursuant to the provisions of Section 3 of the Law Reform Commission Act, 1975 (hereinafter referred to as the 1975 Act), Mr. O'Leary was appointed a Commissioner of the Law Reform Commission by the Second named Respondent (hereinafter referred to as the Government) for a term of 5 years with effect from the 2nd day of January, 1987 on secondment from his position in the Office of the D.P.P. and thereafter he was re-appointed for a further term of 5 years with effect from the 2nd January, 1992 on secondment from the same position.

4. The First named Respondent (the Minister for Finance) is a member of the Government and pursuant to the provisions of the Civil Service Regulation Act (No. 46 of 1956) [hereinafter referred to as the 1956 Act] , he is the person who is, inter alia, responsible for the fixing of (1) the terms and conditions of service of Civil Servants and (2) the conditions governing the promotion of Civil Servants and he is empowered for that purpose to make "such arrangements as he thinks fit and may cancel or vary such arrangements" (see Section 17(2) of the 1956 Act).


THE APPLICANT'S CLAIM

5. Mr. O'Leary claims as follows:-


(1) That in or around December of 1986 he entered into an agreement with the Respondents which provided for the exercise by the Respondents of two distinct statutory powers, that is to say:-

(a) the exercise by the Government of its power (pursuant to the provisions of Section 3 of the 1975 Act) to appoint Mr. O'Leary as the Law Reform Commissioner; and

(b) the exercise by the First named Respondent of his power (pursuant to the provisions of Section 17 of the 1956 Act) to fix the conditions governing Mr. O'Leary's promotion as a Civil Servant.

(2) That in or around December of 1986, the Respondents entered into a contract with him and the First named Respondent made an "arrangement" with him which provided, inter alia, that with effect from the date of his appointment to the Law Reform Commission and thereafter, whilst he remained either a member of the Law Reform Commission or a member of the Civil Service, Mr. O'Leary would be remunerated:-

(a) initially at a level slightly less than that which was appropriate to the remuneration of a Secretary (General Service) in the Civil Service; and

(b) subsequently, if and when, the salary of a Judge of the High Court ceased to be equated to that of a Secretary (General Service) in the Civil Service (hereinafter referred to as a Secretary) at the level appropriate to a Secretary.

(3) Alternatively, that in or around December 1986 the Respondents entered into a contract with Mr. O'Leary and the First named Respondent made an "arrangement" with him which provided, inter alia, that with effect from the date of Mr. O'Leary's appointment to the Law Reform Commission and thereafter whilst he remained a member of the Law Reform Commission or a member of the Civil Service, the Respondents would ensure that the ratio between the salary which was paid to Mr. O'Leary with effect from the date of his appointment to the Law Reform Commission on the 2nd day of January, 1987 and the salary paid to the President of the Law Reform Commission on that date, (that is to say - the salary applicable to a Secretary) would be maintained at all material times.

(4) In the further alternative that by reason of the conduct of the Respondents and the representations made on their behalf, Mr. O'Leary had a legitimate expectation that he would be remunerated at the level of Secretary once the salary payable to a Judge of the High Court ceased to be equated to that of a Secretary or alternatively that by reason of the conduct of the Respondents and the representations made on their behalf, he had a legitimate expectation that the ratio between the salary which was paid to him upon his appointment to the Law Reform Commission on the 2nd day of January, 1987 and the salary paid to the President of the Law Reform Commission (that is to say the salary applicable to a Secretary) on the same date would be preserved and maintained on subsequent reviews and increases in their respective salaries.

(5) In the further alternative that by reason of the practise which was adopted on behalf of the Respondents within the Civil Service, he had a legitimate expectation that he would, on his return to the Office of the D.P.P., be remunerated at the level (subject to normal review) at which he was or ought to have been remunerated while a member of the Law Reform Commission.

(6) That with effect from the 1st day of July, 1989, the salary payable to a Judge of the High Court ceased to be equated to that of a Secretary pursuant to the recommendations of the Review Group on Higher Remuneration in the Public Service (hereinafter referred to as the Review Group) but notwithstanding the contract entered into between Mr. O'Leary and the Respondents and the "arrangement" made between Mr. O'Leary and the First named Respondent and notwithstanding Mr. O'Leary's legitimate expectations, the Respondents have failed to remunerate him at the level which has been agreed or "arranged" and upon the termination of Mr. O'Leary's appointment to the Law Reform Commission and return to the Office of the D.P.P. in March of 1997, in further breach of the contract between Mr. O'Leary and the Respondents and the "arrangement" between Mr. O'Leary and the First named Respondent and notwithstanding his legitimate expectation, the Respondents failed to remunerate Mr. O'Leary at the rate appropriate to a Secretary or a Law Reform Commissioner and failed to maintain the ratio between the salary paid to Mr. O'Leary in January of 1987 and that which was then paid to the President of the Law Reform Commission (the salary payable to a Secretary) but instead remunerated him at the level appropriate to a Senior Legal Assistant in the Office of the D.P.P. and in consequence thereof he has sustained losses in excess of £15,000 annually.

(7) Mr. O'Leary claims that having regard to his contract and "arrangement" and legitimate expectations, he should be granted an Order declaring that he is entitled to remuneration by the Respondents at the level which was agreed and "arranged" and which he was entitled to expect and an Order of Mandamus requiring the First named Respondent to remunerate him at that level and to discharge the arrears of salary which he claims are already due to him pursuant to the agreement, "arrangement" and expectation.

THE RESPONDENTS' DEFENCE

6. The Respondents contend as follows:-


(1) That it was never a term of Mr. O'Leary's appointment as a Law Reform Commissioner that he would be paid at the rate applicable to a Secretary or that he would be paid in a manner which ensured that the ratio or differential between his salary at the commencement of his term of office as a Law Reform Commissioner and that of the President of the Law Reform Commission at the same date (that is to say the salary applicable to a

7. Secretary) would be maintained and preserved upon subsequent reviews and increases of their respective salaries and the Government never agreed to such terms and the First named Respondents never entered into any "arrangement" with Mr. O'Leary that he did not and could not have a legitimate expectation that his salary would be paid and maintained on such terms and at such rates.


(2) That neither of the Respondents was empowered either by Statute or otherwise to enter into the alleged or any contract of employment or "arrangement" with Mr. O'Leary having regard to the provisions of Section 17 of the Civil Service Regulation Act, 1956 and Section 3 of the Law Reform Commission, Act, 1975 and neither did so.

(3) That on the evidence adduced at the hearing of this application Mr. O'Leary did not and could not have had the legitimate expectations which have been claimed on his behalf and in any event the doctrine cannot be invoked to limit the exercise of a discretionary statutory power because promotion within the Civil Service requires the exercise (by the First named Respondent) of a statutory discretionary power pursuant to the provisions of Section 17 of the 1956 Act and such a power cannot be fettered either in the manner suggested or at all so that the doctrine cannot be invoked by Mr. O'Leary.

(4) That in so far as Mr. O'Leary is claiming arrears of salary prior to May 12th, 1991 such a claim is barred pursuant to the provisions of Section 11 of the Statute of Limitations, 1957.
THE EVIDENCE

8. In November of 1986, Mr. O'Leary, who was then Senior Legal Assistant in the office of the D.P.P. was contacted by the then Attorney General, John Rogers, S.C. who, acting on behalf of the Government offered to appoint Mr. O'Leary as a Commissioner of the Law Reform Commission with effect from the 2nd day of January, 1987.

9. In response, Mr. O'Leary advised Mr. Rogers that he would accept the appointment provided that the appointment was deemed to be and seen to be a clear promotion in the Civil Service from Mr. O'Leary's position as a Senior Legal Assistant in the office of the D.P.P. and that Mr. O'Leary would be remunerated at the level of Secretary. Subsequently, Mr. Rogers advised Mr. O'Leary that the Government was not agreeable to his promotion on the terms which he had sought and in consequence Mr. O'Leary declined the appointment which had been offered to him.

10. In early December of 1986, Mr. O'Leary was contacted by Mr. James Hamilton, a Senior Official in the office of the Attorney General who had been instructed by Mr. Rogers to discuss with Mr. O'Leary the terms upon which he would be prepared to accept an appointment to the Law Reform Commission.

11. Mr. Hamilton clearly recalls and has testified on Affidavit to the intent that Mr. O'Leary:-


".... had a very particular request that his appointment be seen to be a promotion and not a sideways move. In this context he requested that his remuneration be fixed at the level of Secretary being what he contended was the next highest grade above his then present level of appointment (Deputy Secretary). In 1986 the salary of a High Court Judge was almost identical to that paid to a Secretary in the General Service. The Chairman of the Law Reform Commission was then the Honourable Mr. Justice Ronan Keane, Judge of the High Court (and now of the Supreme Court). I had clear instructions from the Attorney General to indicate to the Applicant as I did on a number of occasions that there would not be agreement to pay to him a salary fixed at that of a Secretary/High Court Judge. Over a period of time however it proved possible to reduce to writing the terms upon which the Applicant would be prepared to accept appointment to the position of Commissioner of the Law Reform Commission".

12. Although Mr. Hamilton was careful to point out that he was testifying to events which had occurred more than ten years earlier, his recollection is broadly consistent with that of Mr. O'Leary in relation to their discussions.

13. The reduction to writing of the ".... terms upon which the Applicant would be prepared to accept appointment...." comprises a Memorandum (hereinafter referred to as the 1986 Memorandum) prepared by Mr. Hamilton and expressly approved by Mr. O'Leary. It provided as follows:-


"As I understand it, Mr. O'Leary would be prepared to serve as a Commissioner if the following terms could be met:-

(1) Mr. O'Leary considers that the only precedent indicates that the appropriate salary for someone in his circumstances is that of a Secretary/High Court Judge. He has been told, however, that because of the desire to maintain a differential between the President (who is a High Court Judge) and the other Commissioner, this is not on offer. Bearing in mind his concern that his move would have clearly to be seen to be a promotion and not a sideways move, that the only grade above Deputy Secretary is that of Secretary and that there is a need to maintain the clearest possible differential between a Commissioner and the Senior Research post (which is at Deputy Secretary level). He would accept a figure between the two but closer to the Secretary figure of the order say of rounding the figure down to the next even £1,000 (from 1 January the Secretary level is £37,501 and he would suggest an even £37,000 from that date).

(2) Mr. O'Leary would wish it to be clearly understood that his post was a secondment and in the event of any upgrading or improvement in the post of Senior Legal Assistant that upgrading or improvement would apply automatically to him while he was a Commissioner and thereafter on his return to the Senior Legal Assistant position.

(3) Since the objection to following the established precedent and paying him on the Secretary level is based on the need to maintain a differential between the President and an ordinary Commissioner, that in the event of a High Court Judge's salary being upgraded above Secretary level the situation would be reviewed."

14. By letter dated the 23rd December, 1986 from the then Attorney General the Government approved Mr. O'Leary's appointment as a full-time member of the Law Reform Commission with effect from the 2nd January, 1987 as follows:-


"The Government have approved your remuneration at the rate of £37,000 per year. Further details of the terms and conditions of your appointment are as set out in the Department of the Public Service minute of 18th December, 1986, a copy of which I enclose.

I understand these terms as satisfactory to you and I wish you every success in your new role."

15. The letter confirming Mr. O'Leary's appointment was accompanied by the 1986 Memorandum and by the document which was described in the letter of appointment as ".... the Department of the Public Service minute of the 18th December, 1986...." (hereinafter referred to as the 1986 Minute) which was headed on note-paper from the Department of the Public Service and provided as follows:-


"18th December, 1986 Ard Aighne

I am directed by the Minister for Public Service to refer to the attached document setting out the terms on which it is understood that Mr. S. O'Leary would be prepared to take up appointment as full-time member of the Law Reform Commission.
The Minister does not accept that the appropriate salary for a civil servant at Mr. O'Leary's level on full-time secondment to the Board is that of High Court Judge. (In the previous instance (on the appointment of Mr. Roger Hayes) when that rate was completed, the understanding was that the appointee was severing his connections with the Civil Service - which is not the case with Mr. O'Leary).

He is however prepared to accept that Mr. O'Leary, if seconded to the Commission, should be remunerated at a rate significantly above Deputy Secretary and he is prepared to agree to his being paid at the rate of £35,700 (until 1 January) and to £37,000 thereafter - this rate to be reviewed in the light of any pay awards for the Deputy Secretary and the Secretary grades made as a result of recommendations of the Review Group on Higher Remuneration - I am to convey sanction accordingly.

It is accepted that Mr. O'Leary would be on secondment from his post of Senior Legal Assistant in the Office of the Director of Public Prosecutions for the duration of his assignment to the Law Reform Commission and, in the event of that post becoming upgraded, his remuneration as a Law Reform Commissioner would be adjusted to the level appropriate to the upgraded post, if higher than that now agreed.
Signed
Colm Gallagher (Ext. 312)
Principal
Vote Control Section."

16. Mr. O'Leary duly took up his appointment with effect from the 2nd day of January, 1987 and in 1989 the Review Group recommended that the salary of a Judge of the High Court should be upgraded from that of a Secretary in the Civil Service and the recommendations of the Review Group were implemented with effect from the 1st day of July, 1989, from which date no connection existed between the rate of remuneration paid to the President of the Law Reform Commission and the rate paid to the Secretary (General Service) in the Civil Service.

17. By letter dated the 2nd April, 1990, Mr. O'Leary wrote to Mr. Colm Gallagher (the author of the 1986 Minute) reminding him that ".... it was agreed and recorded that in the event of a High Court Judge's salary being "upgraded" above as Secretary, the situation would be reviewed.... I request that I now be paid as a Secretary and that this should apply retrospectively....".

18. He spoke to Mr. Gallagher on a number of additional occasions and repeated his request suggesting that he send further reminders but Mr. Gallagher indicated that it would not be "politic" to do so but since there was no response, Mr. O'Leary felt obliged to write again to Mr. Gallagher by letter dated the 20th February, 1991 calling upon the Government to ".... do the honourable thing and follow through....." but again he had no response.

19. Mr. O'Leary was re-appointed as a member of the Law Reform Commission by letter dated the 9th January, 1992 from the then Attorney General, Mr. Harold A. Whelehan, S.C. "... for a period expiring on the 1st January, 1997, on the same terms as applied during your recently expired period as a member of the Commission".

20. Mr. O'Leary replied by letter dated the 21st January, 1992 accepting the appointment and enclosing a copy of the letter which he had sent to Mr. Gallagher in April 1990 indicating that ".. the letter speaks for itself..." and pointing out that he had not received a reply despite reminders. He concluded the letter as follows:-


"I think it would also be prudent of me to put on record at this stage that, in the event of my not being re-appointed in five years time after ten years as a Commissioner, I would have a legitimate expectation to retain my present (or ameliorated) salary."

21. He did not receive a reply to his letter.

22. On the 9th February, 1995, Mr. O'Leary wrote to the then Attorney General, Mr. Dermot Gleeson, S.C., and repeated what he had stated earlier in his letters to Mr. Gallagher and to Mr. Whelehan explaining that "... at the outset I must say that there is not much involved. If there were, I would have been writing to you and your predecessors every month. I have also written several times to the Department of Finance without reply. My case appears to be sandwiched somewhere between the doctrine of doing that which ought to have been done and the de minimus rule."

23. He enclosed a copy of the 1986 Memorandum. By letter dated the 22nd May, 1995, Mr. Gleeson replied enclosing a copy of a letter dated the 18th May, 1995 from the then Minister for Finance, Mr. Ruairi Quinn, T.D., to Mr. Gleeson in which Mr. Quinn rejected Mr. O'Leary's contention that he was entitled to a rate of remuneration equivalent to that of Secretary and stating that he had some recollection of "... the background to this case" indicating that the ".... approach was... influenced by the fact that the duties of a member of the Commission, however professionally challenging, did not have the range, managerial responsibilities or accountability of the Secretary of the even smallest department."

24. Mr. O'Leary replied by letter dated the 23rd May, 1995 to Mr. Gleeson in which he fundamentally disagreed with Mr. Quinn's recollection and contention.

25. Mr. O'Leary's appointment as Commissioner to the Law Reform Commission expired on the 1st March, 1997 (he accepted an additional two months appointment to assist the Commission) and subsequently he had discussions with Mr. Colm Gallagher as to the terms of his return to the Civil Service and it was indicated to him that the then Minister for Finance took the view that upon Mr. O'Leary's return to the office of the D.P.P., his remuneration should revert to the level appropriate to Deputy Secretary. An alternative proposal was put to Mr. O'Leary involving work in the office of the Revenue Commissioners. This proposal contemplated Mr. O'Leary retaining his existing rate of remuneration which would be frozen at its rate in February of 1997 until such time as the rate of remuneration applicable to a Deputy Secretary in the Civil Service ".... caught up with" Mr. O'Leary's (frozen) rate of remuneration whereupon Mr. O'Leary would revert to the rate of remuneration payable to a Deputy Secretary. This proposal was one of two "options" offered to Mr. O'Leary by letter of Mr. Colm Gallagher dated the 20th February, 1997 in reply to which Mr. O'Leary on the 24th February, 1997 wrote to Mr. John Hurley, the then Secretary of the Personnel and Remuneration Division in the Department of Finance, referring to the 1986 Memorandum and his understanding of the terms and conditions of his appointment to the Law Reform Commission and thereafter and indicating that he had a legitimate expectations arising "... inter alia, from those terms of agreement, the longevity of my service as a Commissioner and from subsequent correspondence".

26. He explained that he had no alternative but to exercise the option of returning to the office of the D.P.P. but expressly stated that his return was without prejudice to his claim that he was entitled to be remunerated at the rate applicable to a Secretary. In his letter Mr. O'Leary indicated that if his claim (or a compromise) could not be met (or achieved) he would institute proceedings and he instituted the proceedings herein shortly after receipt of a letter from Mr. Hurley dated the 28th February, 1997 in which his claim was rejected.

27. When Mr. O'Leary resumed his position as Senior Legal Assistant in the office of the D.P.P. at a salary of £62,732 per annum, the salary then payable to a Secretary was £78,350 per annum. Mr. O'Leary's rate of remuneration as a Commissioner of the Law Reform Commission at the date of the termination of his appointment was £76,507 per annum.

28. Mr. O'Leary has averred to the presence within the Civil Service of "an established precedent... that after long service in a position one always held one's salary on a personal basis".

29. He went on to instance Ambassadors who had served in "Grade A posts" who retained their salaries when reverting to "Grade B posts" and he expressly referred to persons appointed as "Secretary or to a post equivalent to that of Secretary and who were following the termination of their term as Secretary or in such equivalent post, if not appointed Secretary to another Department, entitled to retain the salary payable to them while Secretary or in any such similar post elsewhere in the Civil Service" and he went on to refer to individual cases.

30. In an Affidavit sworn on the 8th day of July, 1997, Mr. Colm Gallagher rejected Mr. O'Leary's contention and referred to the facts that "no such 'established precedent' even exists or existed as contended for.... I am personally aware, having worked in the areas of the Civil Service dealing with staffing matters since 1969 of no such long established precedent. Indeed, I am aware of long and well-established arrangements to the contrary.... In the case of Secretaries appointed for seven year terms, specific arrangements which do not involve automatic retention of salary, and which involve a reduction in the normal potential length of service form part of the offer of appointment made to them from the outset".

31. However, contrary to Mr. Gallagher's averment, it is clear from perusal of a document marked "secret" dated the 5th March, 1987 and headed "Department of the Taoiseach" that there was a specific Government decision on the 5th March, 1987 which made special arrangements for Secretaries of Departments who were appointed for terms of not more than seven years and who had served out their term of office. In general, those arrangements ensured that such persons were not disadvantaged financially by reason of having completed their terms of office.

32. In addition, Mr. Gallagher averred to "... a long established practice that Civil Servants seconded to the Public Service.... do not on their return to the Civil Service retain any additional emoluments which they acquired in the context of their non-Civil Service appointments" but did not identify any specific cases and, in dealing with Mr. O'Leary's reference to certain Secretaries of Departments and certain categories of Ambassador, he stated that these references were "... inappropriate... since the persons in question remained at all times holders of posts within the Civil Service".


THE RELEVANT LEGISLATIVE PROVISIONS

33. Section 17 of the 1956 Act provides as follows:-


(1) The Minister shall be responsible for the following matters -
(a) the regulation and control of the Civil Service,
(b) the classification, re-classification, numbers and remuneration of Civil Servants,
(c) the fixing of -
(i) the terms and conditions of service of civil servants, and
(ii) the conditions governing the promotion of civil servants.

(2) The Minister may, for the purpose of subsection (1) of this section, make such arrangements as he thinks fit and may cancel or vary those arrangements.

(3) Any arrangements made by the Minister before the commencement of this Act in relation to any of the matters mentioned in subsection (1) of this section and not cancelled before such commencement shall continue in force and be deemed to have been made under subsection (2) of this section.

Section 3(2) of the 1975 Act provides as follows:-
"The Government shall on the request of the Taoiseach, made by him after consultation with the Attorney General, nominate the five persons who on the establishment day are to comprise the Commission."

Section 3(3) of the 1975 Act provides as follows:-

"On the establishment day the persons nominated under sub-section (2) of this section shall stand appointed under this Act to membership of the Commission."
Section 3(8) of the 1975 Act provides as follows:-

"When appointing a person to be a Commissioner the Government shall fix his term of office which shall not exceed five years and subject to sub-sections (12) and (13) of this section, he shall hold his office on such terms and conditions as are determined by the Government at the time of his appointment."

34. Sub-sections (12) and (13) of Section 3 of the 1975 are not relevant to these proceedings.


THE ISSUES

35. The following issues fall to be determined in these proceedings:-


(1) Whether Mr. O'Leary entered into a contract with the Respondents which is properly enforceable by this Court and which provided, inter alia, that:-

(a) the Government would appoint Mr. O'Leary a Law Reform Commissioner pursuant to the power conferred upon it by Section 3 of the 1975 Act; and

(b) the First named Respondent would in addition make an "arrangement" with Mr. O'Leary fixing the conditions governing his promotion as a Civil Servant pursuant to the power conferred upon the First named Respondent by subsection (2) of Section 17 of the 1956 Act and if so

(2) what were the terms and conditions of that contract and of the "arrangement" made by the First named Respondent in so far as they affected Mr. O'Leary's rate of remuneration and status within the Civil Service throughout the duration of his term as a Law Reform Commissioner and thereafter; and

(3) whether any contracts or "arrangements" or conduct on the part of the Respondents or either of them between December 1986 and March 1997 gave rise to a legitimate expectation on the part of Mr. O'Leary either:-

(a) that he would be remunerated at the level of Secretary if and when the salary payable to a Judge of the High Court ceased to be equated to that of a Secretary pursuant to the report of the Law Review Group; or

(b) that with effect from his appointment as a Law Reform Commissioner in January of 1987 and thereafter the Respondents would ensure that the ratio between his salary on the date of his appointment and that of the then President of the Law Reform Commission (being the rate of remuneration payable to a Secretary) would be preserved and maintained on subsequent reviews and increases in their respective salaries; or

(c) that he would be entitled to remuneration at a level not less than that which he enjoyed at the date of the expiration of his term as a Law Reform Commissioner with appropriate reviews and increases thereafter throughout the remainder of his career as a Civil Servant.

(4) If Mr. O'Leary is entitled to be paid arrears of remuneration then are such arrears of remuneration or any of them barred by the provisions of the Statute of Limitations, 1957 as amended.

36. Central to the consideration of the above issues are the 1986 Memorandum and the 1986 Minute.

37. It is of importance to recall that those two documents were prepared subsequent to and arising out of discussions between Mr. O'Leary and Mr. James Hamilton.

38. It was an important time in Mr. O'Leary's professional life. He had been offered a senior position as a Law Reform Commissioner by the Attorney General of the State and had refused that offer because the Attorney could not meet Mr. O'Leary's requirements that (a) his appointment was to be treated as a promotion with the Civil Service and (b) that he would be remunerated at the rate applicable to the position of Secretary.

39. Having refused that appointment, he was approached a second time on behalf of the Attorney General by Mr. Hamilton who has testified on Affidavit that "... I was instructed by the Attorney General.... to discuss with the Applicant the terms upon which he would be prepared to accept the appointment to the Law Reform Commission" and that ".... I had clear instructions from the Attorney General to indicate to the Applicant as I did on a number of occasions that there would not be agreement to pay to him a salary fixed at that of a Secretary/High Court Judge. Over a short period of time it proved possible to reduce to writing the terms upon which the Applicant would be prepared to accept appointment to the position....".

40. Clearly, the discussions between Mr. Hamilton and Mr. O'Leary were of greater importance to Mr. O'Leary than to Mr. Hamilton who has also quite properly and fairly pointed out in his Affidavit that the matters to which he was referring took place more than ten years prior to the date of his averments but it is clear from Mr. Hamilton's testimony on Affidavit that:-


(a) the 1986 Memorandum evidenced "... the terms upon which (Mr. O'Leary) would be prepared to accept the appointment...";

(b) they would have to be approved by the Attorney General in consultation with the Minister for the Public Service (the predecessor of the First named Respondent); and

(c) Mr. Hamilton's clear recollection was that there would not be an agreement to pay Mr. O'Leary "a salary fixed at that of a Secretary/High Court Judge".

41. Mr. Hamilton's testimony as outlined above is wholly consistent with the testimony adduced on Affidavit by Mr. O'Leary and with the 1986 Memorandum.

42. Paragraph (1) of the 1986 Memorandum provides in the clearest possible terms that Mr. O'Leary considered that an appropriate salary "... for someone in his circumstances...." was that of a "Secretary/High Court Judge". The paragraph was careful however to explain that Mr. O'Leary had been told that "... because of the desire to maintain a differential between the President (who is a High Court Judge) and other Commissioners, this is not on offer...".

43. Accordingly, the reason advanced by the Respondents as to why Mr. O'Leary was not to be paid at the rate equivalent to that of a "Secretary/High Court Judge" was "...because of the desire to maintain the differential between the President (who is a High Court Judge) and other Commissioner...".

44. Mr. O'Leary and Mr. Hamilton jointly went on to explain in the 1986 Memorandum that there was also "... a need to maintain the clearest possible differential between a Commissioner..." (the position to which Mr. O'Leary was to be "promoted") and "... the Senior Law Research post...." (a position equivalent to that which Mr. O'Leary was leaving) so that, he was prepared to accept a salary "....between the two or closer to the Secretary's figure...." and the Memorandum provides for a differential of £500 between the salary payable to Mr. O'Leary and that which was then payable to a "...Secretary/High Court Judge...".

45. Paragraph (3) of the 1986 memorandum restates the "...need to maintain a differential between the President and an ordinary Commissioner..." and states that "...in the event of a High Court Judge's salary being upgraded above Secretary level the situation would be reviewed...".

46. The "terms and conditions" of Mr. O'Leary's appointment were declared by the then Attorney General, Mr. Rogers in his letter of appointment dated 23rd December, 1986 to be those "...as set out..." in the 1986 Minute.

47. Perusal of the 1986 Minute discloses:-


(a) that the Minister for the Public Service (the predecessor of the First named Respondent) and the then Attorney General (as agent of the Government) had read and understood the 1986 Memorandum and that it set out the terms upon which Mr. O'Leary "...would be prepared to serve as a Commissioner..."; and

(b) that both the Minister and the Attorney General (on behalf of the Government) expressly sanctioned Mr. O'Leary's appointment as a Commissioner of the Law Reform Commission on the terms set out in the 1986 Memorandum subject to the following:-

(i) the Minister did not accept Mr. O'Leary's contention that the appropriate salary for "...someone in his circumstances..." was that of a "High Court Judge" (which was then the same as that of a Secretary) but;
(ii) was fully prepared to accept that Mr. O'Leary "should be remunerated at a rate significantly above Deputy Secretary..." and was prepared to agree to pay Mr. O'Leary's salary at a rate which was £500 less than that which was then being paid to the President of the Law Reform Commission (which was the rate of remuneration of a Secretary); and
(iii) was "...prepared to accept that..." Mr. O'Leary's salary was to be "...reviewed in the light of any pay awards for the Deputy Secretary and Secretary grades made as a result of recommendations of the Law Review Group...".

48. For practical purposes, I am satisfied on the evidence that when Mr. O'Leary took up his appointment on 1st January, 1987 the (then) Minister for Public Service and the Government (through the agency of the Attorney General) had agreed with Mr. O'Leary as follows:-


(1) That Mr. O'Leary would be appointed by the Government (pursuant to the powers conferred upon the Government by Section 3 of the 1975 Act) as a Commissioner of the Law Reform Commission for a (then) term of three years with effect from the 2nd day of January, 1987.

(2) That Mr. O'Leary's appointment would be treated as a promotion within the Civil Service sufficient to entitle Mr. O'Leary to be "...remunerated at a rate..." significantly above Deputy Secretary and subject to a "review" which would logically be a review upwards rather than downwards dependent upon the result of recommendations of the Review Group.

(3) That the appropriate rate of remuneration for a person in Mr. O'Leary's "...circumstances.." was a rate which was (then) £500 less than a "Secretary/High Court Judge".

49. A critical term agreed between the parties related to Mr. O'Leary's promotion within the Civil Service. This term was of such importance to Mr. O'Leary that he found himself compelled to refuse the offer of the senior appointment made to him personally by the then Attorney General.

50. When Mr. Hamilton was instructed by the then Attorney General to discuss with Mr. O'Leary "...the terms upon which he would be prepared to accept an appointment..." he found that Mr. O'Leary "...had a very particular request that his appointment be seen to be a promotion and not a side-ways move...". This was the first term referred to by Mr. Hamilton in his affidavit and was clearly a term upon which Mr. O'Leary was insisting. He made it clear and it was expressly stated within the 1986 Memorandum that he was not prepared to accept "....a side-ways move.." within the Civil Service. He emphasised that point in unequivocal terms (a) to Mr. Rogers, (b) to Mr. Hamilton, and (c) to the Minister for the Public Service (who read and understood the 1986 Memorandum) and his appointment was formally and expressly sanctioned on that understanding.

51. Since there is no formal category or grade of Civil Servant between the level of Deputy-Secretary and Secretary (General Service), Mr. O'Leary's promotion could only be reflected in his rate of remuneration. This was agreed at a level which was £500 less than the level appropriate for "Secretary/High Court Judge" with a provision for "review" dependent upon the recommendations of the Review Group.

52. It has been suggested that the Minister's understanding (and possibly that of the Government) as to what was agreed was different from that of Mr. O'Leary, I do not accept that such is the case. In his letter to Mr. Gleeson, the (then) Minister for the Public Service acknowledged that at the time "....Mr. O'Leary was, as he states, anxious to make some visible gain from his appointment and the figure of £500 below the then salary of a Departmental Secretary was settled upon and sanctioned by me....".

53. However, Mr. O'Leary had gone further than what was suggested by the Minister in that letter. He expressly required that his appointment would be seen to be a "promotion" and not a "side-ways" move within the Civil Service and his appointment was expressly sanctioned on that understanding so that I find it difficult to accept the contention that in fact Mr. O'Leary's appointment was not a "promotion" and was in fact a "side-ways move" which was likely to place Mr. O'Leary at a significant disadvantage in his professional life at a future date.

54. It may well be that the then Minister's recollection of the events of December of 1986 was not clear when he wrote to Mr. Gleeson on 18th May, 1995 particularly since what is stated in paragraph 3 of that letter is quite inconsistent with the documentary and other evidence adduced at the hearing.

55. As I indicated earlier the discussions which took place between Mr. Hamilton and Mr. O'Leary in December of 1986 were of greater importance to Mr. O'Leary than to Mr. Hamilton for the reasons which I have outlined earlier. This is borne out by the fact that throughout the following nine years Mr. O'Leary regularly and consistently wrote to both Respondents referring to the agreement which he had reached and asking for implementation.

56. He did not receive a response until 22nd May, 1995 when he was sent a copy of the letter from the (then) Minister for the Public Service to Mr. Gleeson dated 18th May, 1995. As I have already indicated the Minister was at that time seeking to recollect events which had occurred nine years previously and at least some of his recollection may not have been accurate and I have the clear impression that he cannot be of assistance in relation to the detail which is of some importance to the determination of the issues in this case. I have, however, no reservations about Mr. O'Leary's recollection of events having regard to their importance for him and to the fact that he wrote regularly and consistently to the Respondents reminding them of what had been agreed.

RELATIONS BETWEEN THE PARTIES

57. The First named Respondent is empowered pursuant to Section 17 of the 1956 Act to fix the terms and conditions of service of Civil Servants and to fix the conditions governing the promotion of Civil Servants. This statutory power is exercisable by way of an administrative act appointing Civil Servants who thus become holders of an office to which they are appointed by a Minister.

58. Although no evidence was adduced at the hearing to that intent, I am assuming that Mr. O'Leary was first appointed as a Civil Servant to the office of the Attorney General in 1973 (and subsequently to the office of the D.P.P. in 1977) by the First named Respondent in the exercise of his statutory power pursuant to Section 17 of the 1956 Act. Accordingly in 1986 Mr. O'Leary was the holder of an office to which he had been appointed by a Minister and the responsibility for fixing the terms and conditions applicable to his office rested by Statute upon the First named Respondent.

59. Section 17(2) of the 1956 Act empowers the First named Respondent to "...for the purposes of subsection (1) of this Section, make such arrangements as he thinks fit and may cancel or vary such arrangements...".

60. That subsection has been construed as conferring upon the First named Respondent the power to enter into contractual arrangements - see McMahon -v- The Minister for Finance , Kenny J., unreported 13th May, 1963 and Patrick Gilheaney -v- The Revenue Commissioners, Costello J. (as he then was), unreported 4th October, 1995.

61. However, the First named Respondent is confined by Statute as to the nature and character of any contract into which he may enter with a serving Civil Servant whose original appointment was not contractual in nature but was made (as was Mr. O'Leary's) by the exercise of a statutory power.

62. Since the purposes of subsection (1) of Section 17 of the 1956 Act include the fixing of "....the conditions governing the promotion of Civil Servants...." (see subsection (1)(b)(ii) thereof and since the First named Respondent is empowered to "...make such arrangements as he thinks fit..." in respect of those purposes (see Section 17(2) of the 1956 Act) there is no statutory bar upon the entry by the First named Respondent into contractual relations with serving Civil Servants whose original appointment has been by the exercise of a statutory power. Indeed the subsection concerned appears to contemplate such contractual relations in the form of "arrangements" for the "promotion of Civil Servants".

63. The nature and extent of such a contract, however, is restricted since the power conferred upon the First named Respondent to "...cancel or vary such arrangements.." (which is discretionary) cannot be fettered by contract.

64. The existence of such a contract will in each case depend upon the evidence as to whether or not parties intended to contract with one another and in the instant case will depend upon whether or not evidence has been adduced at the hearing which establishes that the Respondents and Mr. O'Leary intended to contract with one another or make an "arrangement", which was intended to have the effect of "....governing the promotion.." of Mr. O'Leary in his capacity as a Civil Servant.

65. I am quite satisfied on the evidence and in particular having regard to (a) the discussions between Mr. Rogers and Mr. O'Leary, (b) the discussions between Mr. Hamilton and Mr. O'Leary, (c) the 1986 Memorandum and (d) the 1986 Minute, that it was the clear intention of the parties to these proceedings to enter into contractual relations governing Mr. O'Leary's promotion in 1986 and I am satisfied that they did so.

66. I am further satisfied that the First named Respondent retained the power vested in him by Section 17(2) of the 1956 Act to "cancel or vary" the contract into which he had entered with Mr. O'Leary and I will deal with the appropriate exercise of that power, in so far as it affects the parties to the contract under review later in this judgment.

67. In summary, I am satisfied on the evidence that the Respondents jointly and severally entered into a contract with Mr. O'Leary and agreed to Mr. O'Leary's promotion within the Civil Service to a position which was unique within the Civil Service in that it was to rank significantly above the rank of Deputy Secretary and slightly below the rank of Secretary (General Service) and was to be identified by the fact that it would be remunerated at a rate which on 1st January, 1987 was £500 less than the rate applicable to a Secretary (General Service) within the Civil Service.

68. I am satisfied on the evidence that the Respondents agreed to Mr. O'Leary's promotion and the First named Respondent exercised the powers conferred upon him by Section 17(2) of the 1956 Act and made an arrangement with Mr. O'Leary fixing the conditions governing Mr. O'Leary's promotion in order to facilitate the appointment of Mr. O'Leary as a Commissioner of the Law Reform Commission by the Government pursuant to the provisions of Section 3 of the 1975 Act and in accordance with the expressed wishes of the Government at that time.


MR. O'LEARY'S LEGITIMATE EXPECTATIONS

69. The determination of issue 3 above requires the consideration of the evidence as to the events and discussions which occurred in December of 1986 relative to the appointment of Mr. O'Leary as a Commissioner of the Law Reform Commission which I have already considered in detail above.

70. The determination of this issue also requires the consideration of the practice within the Civil Service and the "legitimate expectations" of certain senior Civil Servants having regard to the nature, extent and circumstances of their appointment.

71. In so far as issue No. 3 is concerned, I have already found that the Respondents entered into an agreement with Mr. O'Leary in the specific terms which I have outlined above.

72. It has been argued on behalf of the Respondents that the so called doctrine of "legitimate expectation" cannot have any application to Mr. O'Leary's appointment having regard to the decision of Costello J. (as he then was) in the case of Patrick Gilheaney -v- The Revenue Commissioners , unreported 4th October, 1995.

73. In that case Mr. Gilheaney was Executive Officer in the Office of the Revenue Commissioners who applied for promotion as Press Officer in the same office which in turn had the grade of Higher Executive Officer. He was not immediately successful but was placed on a panel for future promotion but before that could happen, a decision was taken to fill the vacancy by means of a transfer of a Higher Executive Officer and not by means of the promotion of an Executive Officer. He claimed that this decision was invalid because, inter alia, the decision to make the appointment otherwise than from the panel established by the Revenue Commissioners breached the legitimate expectation which he held that that appointment would be made from the panel.

74. In rejecting his claim, Costello J. referred with approval to the views which he had himself expressed in the case of Tara Properties Limited -v- The Minister for Energy , 1993 I.L.R.M. 771 stating, inter alia:-

"It is well established that the doctrine cannot be invoked to limit the exercise of a discretionary statutory power. I expressed this principle in the following way (at p.788):-

'In cases involving the exercise of a discretionary statutory power, the only legitimate expectation relating to the conferring of a benefit that can be inferred from words or conduct is a conditional one, namely, that a benefit will be conferred provided that at the time the Minister considers that it is a proper exercise of the statutory power in the light of current policy to grant it. Such a conditional expectation cannot give rise to an enforceable right to the benefit should it later be refused by the Minister in the public interest'".

75. However earlier in " Gilheaney" at p.27, Costello J. expressly held that;-

"...it would be wrong to assume that because no contractual relationship arises from the appointment of a person as an officer in the civil service, that no rights and obligations enforceable in a court of law exist. It seems to me that when a statute confers a power on a Minister to grant a benefit to some person and that power is exercised, it also confers a corresponding right on that person to receive the benefit. This means that there is a statutory right which the Courts will enforce to the benefits contained in the terms and conditions of appointment of a Civil Servant (including, for example, those relating to remuneration) as well as to those benefits arising from the terms and conditions relating to promotion contained in administrative acts, until such time as the right is cancelled or varied by the valid exercise of a power in that behalf contained in Section 17.

Thirdly, in the administration of the public service there are a great many "arrangements" entered into which may not establish contractual relations but which the parties regard as binding on them in the interests of the public service and act accordingly. And there are contracts entered into which are expressly made subject to the ministerial power of unilateral variation or cancellation on the basis of an understanding, which, though unenforceable, is none the less honoured, that generally it is not in the interests of the public service that the statutory power would be exercised".

76. In the light of the foregoing it would appear:-


(a) that the doctrine of legitimate expectation cannot be invoked "... to limit the exercise of a discretionary statutory power" and that any expectation arising out of the exercise of such a power is so conditional in nature that it cannot give rise to an enforceable right to a benefit which would later be refused by the Minister "... in the public interest...".

77. Nonetheless an expectation, albeit heavily conditional, can arise out of the exercise of such a power provided the benefit conferred is not one which will "later be refused by the Minister in the public interest".


78. It is also clear that when a statutory power to confer a benefit is exercised by a Minister it also confers a corresponding right upon the beneficiary to receive the benefit and that such a right will be enforced by the Courts "... until such time as the right is cancelled or varied by the valid exercise of the power in that behalf contained in Section 17...." (of the 1956 Act); and


(b) that in the administration of the public service many "arrangements" made (which do not necessarily establish contractual relations) and contracts entered into (which are made subject to the ministerial power of unilateral variation or cancellation) are invariably honoured by the parties thereto who regard themselves as bound thereby and consider that "... it is not in the interests of the public service that the statutory power would be exercised".

79. The so called "doctrine of legitimate expectation" has been considered and reviewed in a most helpful fashion by McCracken J. in Abrahamson -v- The Law Society of Ireland (1996) 1 I.R. 409.

80. Dealing with the development of the doctrine, he pointed out (at p.418) that:-


"...It was first considered by the Supreme Court in Webb -v- Ireland , 1988 IR 353..." and went onto adopt with approval the following passage from the judgment of Finlay C.J. at page 384 of that judgment:-

"It would appear that the doctrine of 'legitimate expectation' sometimes described as 'reasonable expectation' has not in those terms been the subject matter of any decision of our courts. However the doctrine connoted by such expressions is but an aspect of the well recognised equitable concept of promissory estoppel (which is being frequently applied in our courts), whereby a promise or representation as to intention may in certain circumstances be held binding on the representor or promissor.

The nature and extent of that doctrine in circumstances such as those of this case has been expressed as follows by Lord Denning M.R. in Amalgamated Property Company Limited -v- Texas Bank , 1982, Q.B. 84 at p.122:-

'When the parties to a transaction proceed on the basis of an underlying assumption - either of fact or of law - whether due to misrepresentation or mistake makes no difference - on which they have conducted the dealings between them - neither of them will be allowed to go back on that assumption when it would be unfair or unjust to allow them to do so. If one of them does seek to go back on it, the courts will give the other such remedy as the equity of the case demands'."

81. Although observing that he found some of the decisions which have influenced the development of the doctrine of legitimate expectation "....very difficult to reconcile....", McCracken J. held that the foregoing statement of the law "...seems to me to accord with fundamental equitable principles...." (see page 418).

82. I have found that the Respondents jointly and severally entered into a contract with Mr. O'Leary.

83. I have also found that the First named Respondent retained the power vested in him by Section 17(2) of the 1956 Act to "cancel or vary" that contract and I am further satisfied that the contract comes within the narrow band of contracts referred to by Costello J. (as he then was) in " Gilheaney" as contracts entered into which are made subject to the ministerial power of variation or cancellation on the basis of an understanding that generally it is not in the interest of the public service that the statutory power would be exercised.

84. The First named Respondent has exercised a statutory power to confer a benefit upon Mr. O'Leary (by way of an administrative act intended to fix the terms and conditions relating to Mr. O'Leary's promotion).

85. As I have already indicated, such an exercise of statutory power conferred upon Mr. O'Leary a corresponding right to receive that benefit and that right will be enforced by the Courts "...until such time as the right is cancelled or varied by the valid exercise of the power in that behalf contained in Section 17..." (see Gilheaney at p.28).

86. As I have already indicated herein a legitimate expectation can arise out of the exercise of a discretionary statutory power provided that the benefit conferred is not one which will "later be refused by the Minister in the public interest".

87. Since I have found that the contract between the First named Respondent and Mr. O'Leary is one of that category of contract which is entered into on the basis of an understanding that generally it is not in the interest of the public service that the statutory power would be exercised and since it also probably comprised an "arrangement" entered into "...which the parties regard as binding on them in the interests of the public service and act accordingly..." (see Gilheaney at p.28). I do not believe that the First named Respondent can "...in the public interest" refuse Mr. O'Leary the benefit which he has conferred upon him and which arises out of the "arrangement" which he has made with Mr. O'Leary and the contract into which he has entered with him and the statutory power which he has exercised.

88. Accordingly, I am satisfied that Mr. O'Leary has a legitimate expectation that he will receive the benefits of the contract into which he entered with the First named Respondent and that the latter is estopped from denying Mr. O'Leary the benefits arising from that contract or "arrangement" (and the exercise of the statutory power by the First named Respondent).

89. I make no finding as to whether or not the First named Respondent has in fact exercised his statutory power to cancel or vary the terms of the benefit which was conferred upon Mr. O'Leary. If he has not done so, then contractual rights against the First named Respondent may also be vested in Mr. O'Leary but in my judgment it matters little because I see no reason why contractual rights should not co-exist with rights arising out of the doctrine of "legitimate expectation" or the equitable concept of promissory estoppel.

90. It follows from my earlier finding that Mr. O'Leary acquired contractual rights against the Government because I can find nothing within the 1975 Act or elsewhere restricting the power of the Government to enter into binding contracts with individuals which may arise from the exercise by the Government of statutory powers. Whether such contracts are properly enforceable against the State or the Government which is in power at the date of litigation is a question which was not raised at the trial and is a matter upon which I am prepared to hear argument from Counsel if that is necessary.

91. I express no particular view on the presence or absence within the Civil Service of "an established precedent...that after long service in a position one always held one's salary on a personal basis".

92. Since I have identified Mr. O'Leary's legitimate expectation arising out of his relationship with the Respondents it is unnecessary for me to determine issue No.(3)(c) above.

93. In so far as issue No.(4) is concerned I think it is of significance that in his Order dated 12th May, 1997, Smyth J. gave Mr. O'Leary "...leave to apply by way of Application for Judicial Review for the reliefs set out at paragraph D(1-10)....in the Statement..." grounding his application. He declined to give Mr. O'Leary liberty to seek the reliefs sought at paragraph 11 and 12 in the same Statement, that is to say, "damages" and "interest pursuant to Statute" and I respectfully agree with his decision.

94. I have found herein that the Respondents jointly and severally entered into a contract with Mr. O'Leary and that he has a legitimate expectation that he will receive the benefits arising out of that contract.

95. It is not my function in the proceedings herein to determine (a) whether or not there have been breaches of that contract by either of the parties or (b) any questions relating to the rights of either party to recover damages from the other arising out of such alleged breaches. Issue No.(4) involves the determination of such a question and I do not believe that it is appropriate for me to do so.

96. In summary then, I am satisfied that Mr. O'Leary is entitled to declaratory relief against the Respondents and I will make the appropriate Order after discussion with Counsel on behalf of both parties.


© 1998 Irish High Court


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