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STATUTORY RULES OF NORTHERN IRELAND


2006 No. 48

PENSIONS

TERMS AND CONDITIONS OF EMPLOYMENT

The Occupational and Personal Pension Schemes (Consultation by Employers) Regulations (Northern Ireland) 2006

  Made 16th February 2006 
  Coming into operation 6th April 2006 


ARRANGEMENT OF REGULATIONS

Introductory
1. Citation and commencement
2. Interpretation
Application of Regulations
3. Application
4. Excluded employers: occupational pension schemes
5. Excluded employers: personal pension schemes
Restriction on decision-making pending completion of consultation
6. Consultation required before decisions to make listed changes affecting schemes
7. Notifications to employers and duty to consult
8. Listed changes: occupational pension schemes
9. Listed changes: personal pension schemes
10. Listed changes: exclusions
Information provision and consultation
11. Requirement to provide information
12. Consultation under existing arrangements
13. Consultation in cases not covered by regulation 12
14. Election of representatives
15. Conduct of consultation
16. End of consultation
Miscellaneous
17. Employment rights and protections in connection with consultation
18. Exclusivity of remedy
19. Powers of the Regulator to waive or relax requirements
20. Waiver or relaxation of requirements: amendment of Schedule 2 to the Order
21. Waiver or relaxation of requirements: prescribed regulatory function

  SCHEDULE— Employment rights and protections in connection with consultation

The Department for Social Development makes the following Regulations in exercise of the powers conferred by Articles 2(5)(a) and (6), 7(5)(a), 236(1) and (2), 237(1), 238(2) and (4) and 287(1) and (3) of the Pensions (Northern Ireland) Order 2005[
1].

Introductory

Citation and commencement
     1. These Regulations may be cited as the Occupational and Personal Pension Schemes (Consultation by Employers) Regulations (Northern Ireland) 2006 and shall come into operation on 6th April 2006.

Interpretation
    
2. In these Regulations—

Application of Regulations

Application
     3. —(1) These Regulations apply to—

    (2) For the purposes of these Regulations "relevant employer"—

    (3) In these Regulations references to a personal pension scheme are to a personal pension scheme falling within paragraph (1)(c).

Excluded employers: occupational pension schemes
     4. —(1) This regulation excludes—

    (2) The maximum number is—

    (3) For the purposes of paragraph (1)(f)—

    (4) In this regulation—

Excluded employers: personal pension schemes
     5. —(1) This regulation excludes—

    (2) Regulation 4(3) also applies for the purposes of paragraph (1)(b).

Restriction on decision-making pending completion of consultation

Consultation required before decisions to make listed changes affecting schemes
    
6. —(1) No person falling within regulation 3(1) may decide to make a listed change that affects an occupational or personal pension scheme unless such consultation as is required by regulation 7(3) has been carried out.

    (2) For the purposes of these Regulations, a change affecting an occupational or personal pension scheme is a "listed change" if—

and it is not excluded by virtue of regulation 10.

    (3) Paragraph (1) does not require consultation to be carried out in any of the four cases described in paragraphs (4) to (7).

    (4) The first case is where the active or prospective members of the scheme to whom the listed change relates were notified before 6th April 2006 of the proposal to make the change.

    (5) The second case is where, in relation to an occupational pension scheme—

    (6) The third case is where, in relation to an occupational pension scheme—

    (7) The fourth case is where, in relation to a personal pension scheme—

Notifications to employers and duty to consult
    
7. —(1) Any person falling within regulation 3(1) who proposes to make a listed change affecting an occupational or personal pension scheme must give written notice of that change to each employer in relation to the scheme.

    (2) Paragraph (1) does not apply—

    (3) If his employees appear to him to include affected members—

must consult about the listed change in accordance with regulations 11 to 16.

    (4) For the purposes of these Regulations "affected members", in relation to a proposal to make a listed change affecting an occupational or personal pension scheme, means the active or prospective members of the scheme to whom the listed change relates.

Listed changes: occupational pension schemes
    
8. —(1) Listed changes that affect occupational pension schemes are—

    (2) A listed change affecting only money purchase benefits is to make any reduction in the amount of employer contributions towards the scheme in respect of members or members of a particular description.

    (3) Listed changes affecting only benefits which are not money purchase benefits are—

    (4) "Normal pension age" has the meaning given by section 175 of the Pension Schemes Act.

Listed changes: personal pension schemes
    
9. Listed changes that affect personal pension schemes are—

Listed changes: exclusions
    
10. —(1) For the purposes of regulations 8 and 9, no account is to be taken of any change which—

    (2) No change which is—

falls within regulation 8.

    (3) "Subsisting rights provisions" has the meaning given by Article 67 of the 1995 Order[
9].

Information provision and consultation

Requirement to provide information
     11. —(1) In relation to a proposal to make a listed change affecting an occupational or personal pension scheme, each relevant employer to whom regulation 7(3) applies must provide information about the proposal to—

    (2) The information provided under paragraph (1) must—

Consultation under existing arrangements
    
12. —(1) If arrangements specified in paragraph (2) or (3) exist in relation to his employees, each relevant employer to whom regulation 7(3) applies must consult about a listed change in accordance with such one or more of those arrangements as he may choose.

    (2) The specified arrangements are arrangements under which employees appearing to the employer to be affected members—

    (3) In any case where—

the specified arrangements also include arrangements for consultation of those representatives.

    (4) "Independent trade union" and "recognised", in relation to an independent trade union, have the same meaning as in the Industrial Relations (Northern Ireland) Order 1992[
10].

    (5) "Information and consultation representatives" and "negotiated agreement" have the same meaning as in regulation 2(2) of the Information and Consultation Regulations [11] (interpretation).

    (6) "Pre-existing agreement"—

Consultation in cases not covered by regulation 12
     13. —(1) This regulation applies to a relevant employer to whom regulation 7(3) applies if (and only if) any of the employees who appear to the employer to be affected members are not covered by consultation arrangements referred to in regulation 12.

    (2) Where, for the purposes of engaging in consultations under these Regulations, representatives of any affected members have been elected in an election which satisfies the requirements of regulation 14(1), the relevant employer must consult with those representatives about a listed change.

    (3) If the interests of any affected members are not represented by representatives who are consulted under paragraph (2), the relevant employer must also consult directly with those members.

    (4) If no representatives have been elected as described in paragraph (2), the relevant employer must consult directly with the affected members about a listed change.

    (5) Consultation under this regulation—

Election of representatives
    
14. —(1) The requirements of this paragraph are that—

    (2) Where, after an election of representatives satisfying the requirements of paragraph (1) has been held—

those members must elect another representative by an election satisfying the requirements of paragraph (1)(a), (e), (f) and (i).

    (3) The relevant employer must from time to time review the number of representatives determined under paragraph (1)(b) and the number of representatives elected must be adjusted accordingly (whether by members electing one or more other representatives by an election satisfying the requirements of paragraph (1)(a), (e), (f) and (i), by not holding an election under paragraph (2) or otherwise).

Conduct of consultation
    
15. —(1) Each relevant employer who carries out a consultation must make such arrangements with respect to the persons to be consulted as appear to him to secure that, so far as is reasonably practicable, the consultation covers all affected members.

    (2) In the course of consultation, the relevant employer and any person consulted are under a duty to work in a spirit of co-operation, taking into account the interests of both sides.

    (3) At the start of any consultation required by these Regulations, the relevant employer must notify the persons to be consulted of any date set for the end of the consultation or for the submission of written comments.

    (4) An appropriate period must be allowed for carrying out the consultation which in any event must not be less than 60 days.

    (5) If no responses to the consultation are received before the end of the period allowed for the consultation in accordance with paragraphs (3) and (4), the consultation is to be regarded as complete.

End of consultation
    
16. —(1) Where the relevant employer who carries out a consultation is not the person who proposed the listed change ("P"), the relevant employer must, as soon as reasonably practicable after the consultation is complete—

    (2) In a case falling within paragraph (1), P must take reasonable steps to satisfy himself that each consultation required by these Regulations in relation to the scheme was carried out in accordance with regulations 11 to 15.

    (3) After the end of the period allowed for the consultation, the person who proposed the listed change must consider the responses (if any) received in the course of consultation before making his decision as to whether or not to make a listed change.

Miscellaneous

Employment rights and protections in connection with consultation
    
17. The Schedule contains provision as to employment rights and protections which, in connection with consultation under these Regulations, apply to the employees of an employer in relation to an occupational or personal pension scheme.

Exclusivity of remedy
    
18. —(1) The remedy for a failure to comply with any obligations under regulations 6 to 16 in respect of any proposal or decision to make a listed change is by way of complaint to the Regulator.

    (2) A complaint may be made by—

Powers of the Regulator to waive or relax requirements
    
19. —(1) The Regulator may by order waive or relax any of the requirements of regulations 6 to 16.

    (2) The power under paragraph (1) may be exercised only if the Regulator is satisfied that it is necessary to do so in order to protect the interests of the generality of the members of the scheme.

Waiver or relaxation of requirements: amendment of Schedule 2 to the Order
    
20. In Schedule 2 to the Order (the reserved regulatory functions), after paragraph 44 there shall be added the following—



Waiver or relaxation of requirements: prescribed regulatory function
    
21. The Regulator's power to make an order under regulation 19 to waive or relax any of the requirements of regulations 6 to 16 is prescribed for the purposes of Article 92(5)(u) of the Order (special procedure: applicable cases).



Sealed with the Official Seal of the Department for Social Development on


16th February 2006.

L.S.


John O'Neill
A senior officer of the Department for Social Development


SCHEDULE
Regulation 17


Employment rights and protections in connection with consultation


     1. In this Schedule—

Right to time off and remuneration

     2. —(1) An employee who—

is entitled to be permitted by his employer to take reasonable time off during the employee's working hours in order to perform his functions as such a representative.

    (2) In this Schedule "consulted representative" means an employee who satisfies the conditions specified in sub-paragraph (1)(a) and (b).

    (3) For the purposes of this paragraph, the working hours of an employee shall be taken to be any time when, in accordance with his contract of employment, the employee is required to be at work.

     3. —(1) An employee who is permitted to take time off under paragraph 2 is entitled to be paid remuneration by his employer for the time taken off at the appropriate hourly rate.

    (2) Chapter IV of Part 1 of the 1996 Order (a week's pay) shall apply in relation to this paragraph as it applies in relation to Article 90 of that Order (right to remuneration for time off under Article 89).

    (3) The appropriate hourly rate, in relation to an employee, is the amount of one week's pay divided by the number of normal working hours in a week for that employee when employed under the contract of employment in force on the day when the time is taken off.

    (4) But where the number of normal working hours differs from week to week or over a longer period, the amount of one week's pay shall be divided instead by—

    (5) The considerations referred to in sub-paragraph (4)(b) are—

    (6) A right to any amount under sub-paragraph (1) does not affect any right of an employee in relation to remuneration under his contract of employment ("contractual remuneration").

    (7) Any contractual remuneration paid to an employee in respect of a period of time off under paragraph 2 goes towards discharging any liability of the employer to pay remuneration under sub-paragraph (1) in respect of that period and, conversely, any payment of remuneration under sub-paragraph (1) in respect of a period goes towards discharging any liability of the employer to pay contractual remuneration in respect of that period.

     4. —(1) An employee may present a complaint to an industrial tribunal that his employer—

    (2) A tribunal shall not consider a complaint under this paragraph unless it is presented—

    (3) Where a tribunal finds a complaint under this paragraph well-founded, it shall make a declaration to that effect.

    (4) If the complaint is that the employer has unreasonably refused to permit the employee to take time off, the tribunal shall also order the employer to pay to the employee an amount equal to the remuneration to which he would have been entitled under paragraph 3 if the employer had not refused.

    (5) If the complaint is that the employer has failed to pay the employee the whole or part of any amount to which he is entitled under paragraph 3, the tribunal shall also order the employer to pay to the employee the amount it finds due to him.

Protections against unfair dismissal

     5. —(1) An employee who is dismissed and to whom sub-paragraph (2) or (4) applies shall be regarded, if the reason (or if more than one, the principal reason) for the dismissal is a reason specified in, respectively, sub-paragraph (3) or (5), as unfairly dismissed for the purposes of Part XI of the 1996 Order (which makes provision as to rights and remedies relating to unfair dismissal).

    (2) This sub-paragraph applies to an employee who is—

    (3) The reasons are that—

    (4) This sub-paragraph applies to any employee who is an active or prospective member of an occupational or personal pension scheme, whether or not he is an employee to whom sub-paragraph (2) applies.

    (5) The reasons are that the employee—

    (6) It is immaterial for the purpose of sub-paragraph (5)(a)—

but for that provision to apply, the claim to the right and, if applicable, the claim that it has been infringed must be made in good faith.

     6. —(1) The 1996 Order shall be amended in accordance with sub-paragraphs (2) to (4).

    (2) In Article 137 (redundancy as unfair dismissal)—

    (3) In Article 140(3) (exclusion of right: qualifying period of employment)—

    (4) In Article 141(2) (exclusion of right: upper age limit)—

     7. —(1) An employee to whom sub-paragraph (2) or (4) applies has the right not to be subjected to any detriment by any act, or deliberate failure to act, by his employer done on a ground specified in, respectively, sub-paragraph (3) or (5).

    (2) This sub-paragraph applies to an employee who is—

    (3) The grounds are that—

    (4) This sub-paragraph applies to any employee who is an active or prospective member of an occupational or personal pension scheme, whether or not he is an employee to whom sub-paragraph (2) applies.

    (5) The grounds are that the employee—

    (6) It is immaterial for the purpose of sub-paragraph (5)(a)—

but for that provision to apply, the claim to the right and, if applicable, the claim that it has been infringed must be made in good faith.

    (7) This paragraph does not apply where the detriment in question amounts to dismissal.

     8. —(1) An employee may present a complaint to an industrial tribunal that he has been subjected to a detriment in contravention of paragraph 7.

    (2) The provisions of Articles 71(2) to (4) and 72 of the 1996 Order[22] (complaints to industrial tribunals and remedies) shall apply in relation to a complaint under this paragraph as they apply in relation to a complaint under Article 71 of that Order.

Conciliation and appeals

     9. In Article 20(1) of the Tribunals Order (which specifies the proceedings and claims in which conciliation procedures are available)—

     10. Any provision in any agreement (whether an employee's contract or not) is void in so far as it purports to exclude or limit the operation of any provision of regulations 6 to 16.

     11. —(1) Any provision in any agreement (whether an employee's contract or not) is void in so far as it purports—

    (2) Sub-paragraph (1) does not apply to any agreement to refrain from instituting or continuing proceedings before an industrial tribunal where the Labour Relations Agency has taken action under Article 20 of the Tribunals Order (conciliation).

    (3) Sub-paragraph (1) does not apply to any agreement to refrain from instituting or continuing before an industrial tribunal proceedings within Article 20(1) of the Tribunals Order (which specifies proceedings under these Regulations as being proceedings where conciliation is available[25]) if the conditions specified in paragraph 12 regulating compromise agreements are satisfied in relation to the agreement.

     12. —(1) For the purposes of paragraph 11(3) the conditions regulating compromise agreements are that—

    (2) A person is a relevant independent adviser for the purposes of sub-paragraph (1)(c) if he—

    (3) A person is not a relevant independent adviser for the purposes of sub-paragraph (1)(c)—

    (4) In sub-paragraph (2)(a) "qualified lawyer" means a barrister (whether in practice as such or employed to give legal advice) or a solicitor who holds a practising certificate.

    (5) In this paragraph—



EXPLANATORY NOTE

(This note is not part of the Regulations)


These Regulations prohibit the making of certain changes to occupational or personal pension schemes unless consultation about the change is carried out beforehand.

Regulation 1 provides for the citation and commencement and regulation 2 defines certain phrases used in the Regulations.

Regulations 3 to 5 specify the persons to whom the Regulations apply. For all occupational or personal pension schemes, these are relevant employers. For occupational pension schemes which have at least one relevant employer, the Regulations also apply to trustees or managers of the scheme and, if the scheme is a multi-employer scheme, to any other person who has power to change the scheme.

Regulation 6 prohibits the making of any change specified in regulation 8 or 9 ("listed changes") without consultation having been carried out by each relevant employer in relation to the scheme. Regulation 7 requires the person who proposes the change to notify all employers in relation to the scheme. If an employer is a relevant employer and has employees who are affected by the change, regulation 7(3) requires him to consult in accordance with regulations 11 to 16. Regulation 10 specifies certain changes that are excluded from the listed changes in regulation 8 or 9.

Regulations 11 to 16 provide for the way in which consultations are to be conducted. Information must be provided under regulation 11. Under regulation 12, where arrangements for consultation already exist, a relevant employer must consult in accordance with those arrangements. He is able to choose one or more of those arrangements and, if any affected members are not covered by such arrangements, he must also consult in accordance with regulation 13. If no consultation arrangements already exist, the employer has to consult in accordance with regulation 13 only. Regulation 13 provides that, where representatives have been specially elected for the purposes of consultation under the Regulations, the employer must consult with them. Regulation 14 sets out the requirements for such an election. If no representatives have been elected, or if the representatives do not represent the interests of all the members who are not covered by any consultation required under regulation 12, the employer must consult directly with the members.

Regulation 15 requires the employer to ensure that the consultation covers all affected members so far as is reasonably practicable and outlines a duty of co-operation that applies to those engaged in it. Once the period allowed for consultation is ended, responses to the consultation must be considered under regulation 16.

Regulation 17 introduces the Schedule to the Regulations which makes provision for employment rights and protections in relation to persons who are consulted. Paragraphs 2 to 4 of the Schedule provide that consulted representatives are entitled to time off and remuneration when acting as a representative. Paragraphs 5 to 8 of the Schedule make provision protecting employees, and any representatives who are consulted, against unfair dismissal and other detriment. Paragraph 9 provides for conciliation procedures to be available in any proceedings before an industrial tribunal brought under the Schedule. Paragraphs 10 to 12 place restrictions on contracting out of the requirements imposed by these Regulations.

Regulations 18 and 19 make provision as to the role of the Pensions Regulator in enforcing the Regulations. Regulation 20 amends the Pensions (Northern Ireland) Order 2005 ("the Order") so that any decision whether to make an order to waive or relax a requirement of the Regulations (see power under regulation 19) must be taken by the Determinations Panel established under section 9 of the Pensions Act 2004 (c. 35) (see also section 323(2)(a)(i) of that Act). Regulation 21 adds the power under regulation 19 to the list of regulatory functions which are eligible to be carried out under the special procedure in cases of urgency.

The Pensions (2005 Order) (Commencement No. 7) Order (Northern Ireland) (S.R. 2005 No. 543 (C. 37)) provides for the coming into operation of Articles 236(1) and (2), 237(1) and 238(2) and (4), some of the enabling provisions under which these Regulations are made, for the purposes only of authorising the making of regulations, on 1st January 2006 and for all other purposes on 6th April 2006.

As these Regulations are made before the end of the period of six months beginning with the coming into operation of the provisions of the Order by virtue of which they are made, the requirement to consult under Article 289(1) of the Order does not apply by virtue of paragraph (2)(c) of that Article.


Notes:

[1] S.I. 2005/255 (N.I. 1); Articles 236 and 238 are modified in respect of multi-employer schemes by regulation 2 of S.R. 2006 No. 4back

[2] S.R. 2005 No. 47back

[3] S.I. 1995/3213 (N.I. 22)back

[4] The persons referred to in regulation 3(1)(b)(iii) are specified by virtue of modifications of Articles 236 and 238 of the Pensions (Northern Ireland) Order 2005 made by regulation 2 of S.R. 2006 No. 4back

[5] 2003 c. 1; section 393A was inserted by section 249(3) of the Finance Act 2004 (c. 12)back

[6] 1993 c. 49; section 1 is amended by Article 216(2) of the Pensions (Northern Ireland) Order 2005back

[7] Article 23 was substituted by Article 32(3) of the Pensions (Northern Ireland) Order 2005back

[8] 2004 c. 12; section 153 was amended by paragraphs 2 and 3 of Schedule 10 to the Finance Act 2005 (c. 7)back

[9] S.I. 1995/3213 (N.I. 22); Article 67 is substituted by Article 239 of the Pensions (Northern Ireland) Order 2005back

[10] S.I. 1992/807 (N.I. 5); see Articles 2(2) and 39(2)back

[11] S.R. 2005 No. 47back

[12] S.I. 1999/3323back

[13] S.I. 1996/1919 (N.I. 16)back

[14] S.I. 1996/1921 (N.I. 18)back

[15] Paragraph (1) was amended by Article 20(4) of the Employment Relations (Northern Ireland) Order 2004 (S.I. 2004/3078 (N.I. 19)) and regulation 43(1)(a) of S.R. 2004 No. 417back

[16] Paragraph (2A) was inserted by Article 20(5) of the Employment Relations (Northern Ireland) Order 2004back

[17] Paragraph (7F) was inserted by regulation 31(1)(b) of S.R. 2005 No. 47back

[18] Sub-paragraph (n) was inserted by regulation 43(2)(b) of S.R. 2004 No. 417back

[19] Sub-paragraph (o) was inserted by regulation 31(2)(b) of S.R. 2005 No. 47back

[20] Sub-paragraph (n) was inserted by regulation 43(3)(b) of S.R. 2004 No. 417back

[21] Sub-paragraph (o) was inserted by regulation 31(3)(b) of S.R. 2005 No. 47back

[22] Articles 71(2) and 72 were amended respectively by Articles 6(3) and 7 of the Public Interest Disclosure (Northern Ireland) Order 1998 (S.I 1998/1763 (N.I. 17))back

[23] Sub-paragraph (m) was inserted by regulation 46 of S.R. 2004 No. 417back

[24] Sub-paragraph (n) was inserted by regulation 34(b) of S.R. 2005 No. 47back

[25] See paragraph 9 of the Schedule to these Regulationsback

[26] S.I. 1992/807 (N.I. 5)back



ISBN 0 337 96347 9


 © Crown copyright 2006

Prepared 23 February 2006


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