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You are here: BAILII >> Databases >> First-tier Tribunal (Tax) >> AJ Flack Ltd v Revenue & Customs [2011] UKFTT 279 (TC) (28 April 2011) URL: http://www.bailii.org/uk/cases/UKFTT/TC/2011/TC01141.html Cite as: [2011] UKFTT 279 (TC) |
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[2011] UKFTT 279 (TC)
TC01141
Appeal number: TC/2011/00750
Construction Industry Scheme – Penalty for late submission of monthly returns required by Regulation 4 of the Income Tax (Construction Industry Scheme) Regulations 2005 – Whether there was a “reasonable excuse” (Section 118 (2) TMA 1970) – Proportionality - Appeal dismissed
FIRST-TIER TRIBUNAL
TAX
A. J. FLACK LIMITED Appellant
- and -
TRIBUNAL: J. Blewitt (TRIBUNAL JUDGE)
The Tribunal determined the appeal on 18 April 2011 without a hearing under the provisions of Rule 26 of the Tribunal Procedure (First-tier Tribunal)(Tax Chamber) Rules 2009 (default paper cases) having first read the Notice of Appeal dated 18 January 2011, HMRC’s Statement of Case submitted on 23 February 2011 and the Appellant’s Reply dated 15 March 2011.
© CROWN COPYRIGHT 2011
DECISION
1. By Notice of Appeal dated 18 January 2011, the Appellant appeals against penalties imposed for the late submission of Construction Industry Scheme (“CIS”) monthly returns for the periods ended 5 June 2010, 5 July 2010, 5 August 2010 and 5 September 2010.
(1) A return must be made to the Commissioners for Her Majesty’s Revenue and Customs in a document or format provided or approved by the Commissioners—
(a)not later than 14 days after the end of every tax month, by a contractor making contract payments or payments which would be contract payments but for section 60(4) of the Act (contract payments: exceptions), and
(b)not later than 14 days after the end of the tax month following the appointed day, by a contractor who has made a payment in the 12 months preceding the appointed day which would be a contract payment or a payment which would be a contract payment but for section 60(4) of the Act if made after the appointed day.
(2) The return under paragraph (1) must contain the following information—
(a)the contractor’s name,
(b)the contractor’s unique taxpayer reference (UTR) and Accounts' Office reference,
(c)the tax month to which the return relates, and
(d)in respect of each sub-contractor to whom, or to whose nominee, payments under construction contracts were made by the contractor during that month,—
(i)the sub-contractor’s name;
(ii)the sub-contractor’s national insurance number (NINO) or company registration number (CRN), if known; and
(iii)the information specified in paragraph (3).
(3) The information specified is—
(a)if the sub-contractor is registered for gross payment—
(i)the sub-contractor’s unique taxpayer reference (UTR), and
(ii)the total amount of payments which would be contract payments but for section 60(4) of the Act (contract payments: exceptions) made by the contractor to the sub-contractor during the tax month;
(b)if the sub-contractor is registered for payment under deduction—
(i)the sub-contractor’s unique taxpayer reference (UTR),
(ii)the total amount of contract payments made by the contractor to the sub-contractor during the tax month,
(iii)the total amount included in those payments which the contractor is satisfied represents the direct cost to any person other than the contractor of materials used or to be used in carrying out the construction contract to which the contract payment relates, and
(iv)the total amount deducted from the payments mentioned in paragraph (3)(b)(ii) under section 61 of the Act (deduction on account of tax from contract payments);
(c)if the sub-contractor is not registered for gross payment or payment under deduction—
(i)the sub-contractor’s unique taxpayer reference (UTR), if known,
(ii)the total amount of contract payments made by the contractor to the sub-contractor during the tax month,
(iii)the total amount included in those payments which the contractor is satisfied represents the direct cost to any person other than the contractor of materials used or to be used in carrying out the construction contract to which the contract payment relates,
(iv)the total amount deducted from the payments mentioned in paragraph (3)(c)(ii) under section61 of the Act, and
(v)the verification reference for higher rate deduction.
(4) The return may be transmitted electronically to the Commissioners for Her Majesty’s Revenue and Customs.
(5) The return must include a declaration by the person making the return—
(a)that none of the contracts to which the return relates is a contract of employment;
(b)indicating whether he has complied with the requirements of regulation 6 (verification etc of registration status of sub-contractor) in the case of each person to whom a payment to which the return relates is made; and
(c)that the return contains all the information, particulars and supporting information required by this regulation to be included in the return, and such information, particulars and supporting information are complete and accurate to the best of the contractor’s knowledge and belief.
(6) If the return is not transmitted electronically, it must be signed by the contractor or a person duly authorised by the contractor to make the return.
(7) The contractor must make and keep such records as will enable him to comply with this regulation.
(8) The contractor must give the following information in writing to the sub-contractor to whom it relates not later than 14 days after the end of the tax month either in respect of the total payments made in that month or in respect of each payment made in that month—
(a)if the sub-contractor is registered for payment under deduction—
(i)the contractor’s name,
(ii)the contractor’s employer’s reference,
(iii)the tax month to which the payments relate or the date of the payment,
(iv)the sub-contractor’s name,
(v)the sub-contractor’s unique taxpayer reference (UTR),
(vi)the total amount of contract payments made by the contractor to the sub-contractor during the tax month,
(vii)the total amount included in those payments which the contractor is satisfied represents the direct cost to any person other than the contractor of materials used or to be used in carrying out the construction contract to which the contract payment relates, and
(viii)the total amount deducted from the payments mentioned in paragraph (vi) under section 61 of the Act;
and
(b)if the sub-contractor is not registered under Chapter 3 of the Act, the verification reference.
(9) The information required under paragraph (8) may be given by means of electronic communications if—
(a)the contractor has indicated to the sub-contractor that he intends to use electronic communications for the purposes of giving this information;
(b)the sub-contractor has consented to information being given by the contractor by means of electronic communications, and that consent has not been withdrawn;
(c)the information is given in an electronic format—
(i)in which the statement may be stored; and
(ii)which permits a paper copy of the information contained in the statement to be printed.
(10) If a contractor who has made a return, or should have made a return, under this regulation makes no payments under construction contracts in the tax month following that return, the contractor must make a nil return not later than 14 days after the end of that tax month. This is subject to paragraph (11).
(11) Paragraph (10) does not apply if the contractor has notified the Commissioners for Her Majesty’s Revenue and Customs that the contractor will make no further payments under construction contracts within the following six months.
(12) Subject to paragraph (13), section 98A of TMA(1) (special penalties in the case of certain returns) applies to the requirements in—
(a)paragraph (1),
(b)paragraph (3)(b),
(c)paragraph (3)(c),
(d)paragraph (10).
(13) A penalty under section 98A of TMA in relation to a failure to make a return in accordance with paragraphs (1) or (10) arises for each month (or part of a month) during which the failure continues after the 19th day of the sixth month following the appointed day.
7.—(1) A contractor must pay to the Commissioners for Her Majesty’s Revenue and Customs all amounts he was liable under section 61 of the Act to deduct on account of tax from contract payments made by him during that tax period—
(a)within 17 days after the end of the tax period, where payment is made by an approved method of electronic communications, or
(b)within 14 days after the end of the tax period , in any other case.
(2) The Commissioners for Her Majesty’s Revenue and Customs must give a receipt to the contractor for the total amount paid under paragraph (1) if asked.
(3) But no separate receipt for the total amount paid under paragraph (1) need be given if a receipt is given for the total of—
(a)the amount paid under paragraph (1),
(b)any tax deducted under the Pay As You Earn Regulations, and
(c)any earnings-related contributions (as defined by regulation 1(2) of the Social Security (Contributions) Regulations 2001(11),
paid at the same time.
5. Section 118 (2) TMA 1970 provides:
For the purposes of this Act, a person shall be deemed not to have failed to do anything required to be done within a limited time if he did it within such further time, if any, as the Board or the Commissioners or officer concerned may have allowed; and where a person had a reasonable excuse for not doing anything required to be done he shall be deemed not to have failed to do it unless the excuse ceased and, after the excuse ceased, he shall be deemed not to have failed to do it if he did it without unreasonable delay after the excuse had ceased.
Background Facts
6. This appeal concerns the penalties imposed for the late submission of 4 monthly returns:
(a) the return for the period ended 5 June 2010 was due on 19 June 2010 and received on 29 September 2010 with a £400 penalty imposed as a result;
(b) the return for the period ended 5 July 2010 was due on 19 July 2010 and received on 29 September 2010 with a £300 penalty imposed as a result;
(c) the return for the period ended 5 August 2010 was due on 19 August 2010 and received on 29 September 2010 with a £200 penalty imposed as a result;
(d) the return for the period ended 5 September 2010 was due on 19 September 2010 and received on 23 September 2010 with a £100 penalty imposed as a result.
(a) That the penalties are excessive, totalling £1000 when the tax due for the period in question was £895;
(b) There was no intention to defraud HMRC; the Company had not registered as a contractor as the Director was unaware that he had to;
(c) The Company was registered when the mistake was realised and return filed immediately on receipt;
(d) The building industry is experiencing difficulties due to the recession;
(e) The company has been penalised for its honesty as it did not have to backdate the registration;
(f) All tax has been paid and since registering all returns and payments are up to date;
(g) HMRC did not process the information provided sufficiently quickly to prevent the September penalties;
(h) Effectively only one offence has been committed and therefore the penalty should be commensurate with the oversight.
(a) The human rights principle of proportionality established in SKG (London) Ltd v The Commissioners for HMRC [2010] UKFTT 20 has not been followed;
(b) The fact of the penalty is not disputed but the magnitude is;
(c) None of the specific points raised in the letter to HMRC dated 1 November 2010 have been addressed.
(a) That the case of SKG (London) Ltd v The Commissioners for HMRC [2010] UKFTT 20 (TC/2009/12565) established that proportionality should be followed in penalty cases where there is late notification of registration as a contractor, and consequential late filing of monthly returns;
(b) The facts of the case cited at paragraph 12 (a) above are indistinguishable in that a relatively small amount of money was paid to a contractor, the company did not realise that the payment was subject to CIS legislation and as a result of late notification monthly returns were not filed;
(c) The penalties are disproportionate to the offence;
(d) All taxpayers should be treated equally and HMRC should follow the established precedent.
Submissions and Decision
13. There was no issue as to legislation applicable in this case.
28. The reference to PAYE in HMRC’s Statement of Case reads as follows:
“HMRC consider it to be the responsibility of the Taxpayer or Contractor to ensure that tax affairs are up to date, and that returns are submitted and this includes the paying over of CIS and PAYE deductions by the due date.”
The Statement of Case goes on to state:
“The Appellant has incurred the penalties because he failed to file the returns on time”
I do not accept that the Statement of Case is misleading in any way; an overview is given of the Construction Industry Scheme, the specific details of the Appellant’s case are then addressed. There is no dispute in this case as to the fact that the penalties were incurred for the late filing of monthly returns. This was clearly stated in HMRC’s letter to the Appellant dated 21 December 2010 and again in the Statement of Case. I do not accept that this provides the Appellant with a reasonable excuse or that there has ever been confusion on the part of the Appellant or his agent such as to cause any prejudice.
31. It is submitted that no evidence has been provided by HMRC that, as a result of the penalties, the CIS has been operating more efficiently. The Appellant relies upon Enersys Holdings UK Ltd v The Commissioners for HMRC [2010] UKFTT 20 (TC) as per Judge Bishopp at paragraphs 67, 68 and 69:
“What is not clear, either from the Greengate Furniture decision or from any other material put before me, is whether the scheme is materially assisted in its purpose by the fixed nature of the penalty, regardless of the period of delay, the absence of any upper limit and the exclusion of a power to mitigate...
... I was nevertheless left with no material to counter Mr Conlon’s point that, while the system for penalising other delays in the accounting for and payment of taxes does allow for correspondence of the penalty with the period of delay, mitigation and, in some cases, an upper limit to the penalty, this scheme, for no evident reason, does not...
I am quite willing to accept—indeed experience of its operation tells me—that the default surcharge regime, by and large, produces a fair penalty, or at least one which is not obviously disproportionate to the offence, albeit I have particular misgivings about the absence of any correlation between the period of delay and the amount of the penalty. But, as I have indicated, the penalty imposed in this case is in my view wholly disproportionate to the gravity of the offence—it is, as Simon Brown LJ put it in Roth, “not merely harsh but plainly unfair”—and I am not persuaded, in the absence of any justification of it, that it can be saved by the state’s margin of appreciation. It is, in my view, one of those exceptional cases which the tribunal had in mind in Greengate Furniture” (emphasis added).
34. The Appellant relies upon SKG (London) Ltd v The Commissioners for HMRC [2010] UKFTT 20 in support of his contention that the penalty, which is more than double the tax paid late, outweighs any conceivable loss to the state. The Appellant submits that the Company accounts provided show that the penalty imposes an excessive burden on the Company and call its solvency into question. The Appellant notes that it is extraordinary that HMRC state that penalties can only be set aside where there is a reasonable excuse, yet HMRC also state, in their Statement of Case, that penalties can be set aside where there has been an administrative error, as happened in SKG (London) Ltd. The Appellant does not accept that an administrative error which led to the conclusion of the appeal in SKG (London) Ltd affects the precedent which it submits was set in that case. An advantage should not be given to one taxpayer simply because a mistake had been made.
“At the end of the hearing we reserved our decision, informing the parties that we would consider the point of whether there was any overarching requirement for the penalties in issue to be proportionate to the relevant default and, if appropriate, list the appeal for further argument. Neither Mr. Culverhouse nor Mr. O’Leary was, perfect understandably, in a position to address argument to us on this point at the hearing
We have considered the decision of the VAT and Duties Tribunal (Chairman: Theodore Wallace) in Greengate Furniture Ltd. v Customs & Excise [2003] UKVAT V18280 (11 August 2003). That decision (as the first paragraph states) was concerned with the proportionality...In particular, it concerned the absence of a power to mitigate the penalties.
Whereas it might be difficult to conclude that a late filing penalty in relation to a return of actual payments made by a contractor within the CIS was “devoid of reasonable foundation”, the position is or may be different in relation to the penalties attaching to successive nil returns which are required to be made under regulation 4(10) of the Regulations.
...The Tribunal is left in doubt as to whether or not the statutory provisions for the penalty for late filing of a return under regulation 4 of the Regulations and the defence of reasonable excuse provided by section 118(2) TMA, without an explicit power in the Tribunal (or HMRC) to mitigate the penalty, satisfy the requirements of the Human Rights law principle of proportionality.”
“...it might be difficult to conclude that a late filing penalty in relation to a return of actual payments made by a contractor within the CIS was “devoid of reasonable foundation.”
41. The case before me can also be distinguished by having regard to Judge Walters QC’s comment that in considering the case of Greengate Furniture Ltd. v Customs & Excise [2003] UKVAT V18280, it was borne in mind that the specific concern was the absence of a power to mitigate the penalties (which was also highlighted as the concern of Judge Bishopp in the case of Enersys) which differs from the case before me in that the penalties imposed on the Appellant were not fixed, but that they reflected an ongoing period of delay and that HMRC have used the powers available to them to mitigate the penalties.