Citation and commencement

1.  These Regulations may be cited as the Small Charitable Donations Regulations 2013 and come into force on the day after the day on which they are made.

Interpretation

2.  In these Regulations-

"the 2012 Act" means the Small Charitable Donations Act 2012;

"overpayment" means an amount paid to a charity under section 1 of the 2012 Act to which the charity was not, or has ceased to be, entitled;

"TMA 1970" means the Taxes Management Act 1970(2).

Making and giving effect to top-up claims

3.-(1) Subject to the modifications in paragraph (2), and to paragraph (3), Schedule 1A to TMA 1970(3) (claims etc not included in returns) applies in relation to-

(a)making and amending top-up claims and giving effect to top-up claims and amendments;

(b)enquiring into top-up claims and completing an enquiry by issue of a closure notice;

(c)amending a top-up claim in a closure notice and appealing against any such amendment,

as it applies to a claim or election under the Tax Acts(4) made otherwise than in a return.

(2) The modifications are-

(a)a reference to an amount of tax to be discharged or repaid is to be treated as a reference to an amount of top-up payment to be made;

(b)a reference to the discharge or repayment of tax is to be treated as a reference to the making of a top-up payment;

(c)a reference to a year of assessment or accounting period is to be treated as a reference to a tax year;

(d)in paragraph 4(1), for "Subject to sub-paragraphs (1A), (3) to (5)" substitute "Subject to sub-paragraph (3)".

(3) In applying Schedule 1A to TMA 1970 for the purposes of this regulation, omit-

(a)paragraph 2(2);

(b)in paragraph 2A-

(i)sub-paragraph (2A);

(ii)in sub-paragraph (3), "sub-paragraph (3A) and";

(iii)sub-paragraph (3A);

(iv)in sub-paragraph (4), "Subject to sub-paragraph (5) below,";

(v)sub-paragraphs (5) and (7);

(c)in paragraph 4-

(i)sub-paragraphs (1A) and (2);

(ii)in sub-paragraph (3), "or (2)";

(iii)sub-paragraphs (4) and (5);

(d)in paragraph 5-

(i)in sub-paragraph (1), "or, in the case of a partnership claim, any successor of that person";

(ii)in sub-paragraph (3), paragraph (b) and the "or" immediately preceding it;

(e)paragraph 7(3) and (8);

(f)in paragraph 8-

(i)in sub-paragraph (1), the words from "whether-" to the end;

(ii)sub-paragraphs (2) and (3);

(g)in paragraph 9-

(i)in sub-paragraph (1), paragraph (b) and the "or" immediately preceding it;

(ii)sub-paragraphs (2) and (5).

(4) No top-up claim may be made more than 2 years after the end of the tax year to which the claim relates.

Information powers: orders for delivery of documents

4.  The following provisions of TMA 1970 apply to an offence involving serious fraud in connection with, or in relation to, the making of a top-up claim as they apply to such an offence in connection with, or in relation to, tax-

(a)section 20BA(5) (orders for the delivery of documents);

(b)section 20BB(6) (falsification etc of documents);

(c)section 20D(7) (interpretation of sections 20 to 20CC);

(d)Schedule 1AA(8) (orders for production of documents).

Information and inspection powers

5.-(1) Subject to the modifications in paragraph (2), and to paragraph (3), Schedule 36 to the Finance Act 2008(9) (information and inspection powers) applies to checking a charity's position in relation to a top-up claim or an overpayment as it applies to checking a person's tax position.

(2) The modifications are-

(a)a reference to checking a person's tax position is to be treated as a reference to checking a charity's position in relation to a top-up claim or an overpayment;

(b)a reference to a taxpayer is to be treated as a reference to a charity;

(c)a reference to prejudice to the assessment or collection of tax is to be treated as a reference to prejudice to the assessment or collection of an overpayment;

(d)in paragraph 5(4)(b), for "tax" substitute "top-up claims";

(e)in paragraph 19(1)(a), for "tax" substitute "a top-up claim or an overpayment";

(f)in paragraph 25, a reference to a tax adviser is to be treated as a reference to a person appointed to give advice to a charity in relation to a top-up claim or an overpayment;

(g)in paragraph 50-

(i)in sub-paragraph (1)(c), for "the amount of tax that the person has paid, or is likely to pay, is significantly less" substitute "the amount of overpayment made, or likely to be made, to a charity, is significantly more";

(ii)in sub-paragraph (3), for "the amount of tax which has not been, or is not likely to be, paid by the person" substitute "the amount of overpayment which has been, or is likely to be, made to a charity";

(h)in paragraph 62(1), after "the Taxes Acts," omit the "or" and insert-

"(aa)the Small Charitable Donations Act 2012, or".

(3) In applying Schedule 36 to the Finance Act 2008 for the purposes of this regulation, omit-

(a)paragraphs 10A and 11;

(b)in the heading to paragraph 12 and in sub-paragraph (1) of that paragraph, "10A or 11";

(c)paragraphs 12A and 12B;

(d)in paragraph 13-

(i)in sub-paragraph (1A), "(except as required under sub-paragraph (2A))";

(ii)in sub-paragraph (2), "10A or 11";

(iii)sub-paragraphs (2A) and (2B);

(e)paragraph 17;

(f)paragraphs 21 to 22;

(g)paragraphs 33 to 38;

(h)paragraph 41;

(i)in paragraph 50(6)-

(i)paragraph (a);

(ii)paragraph (c) and the "and" immediately preceding it;

(j)paragraphs 56 and 57;

(k)paragraph 60(3);

(l)paragraphs 61 and 61A;

(m)paragraphs 63 to 92.

Agents of the charity: information powers and penalties

6.-(1) Subject to the modifications in paragraph (2), and to paragraph (3), Parts 1 to 6 of Schedule 38 to the Finance Act 2012 (tax agents: dishonest conduct) apply to an individual who, in the course of business, assists a charity in connection with a top-up claim, a top-up payment or an overpayment as they apply to tax agents.

(2) The modifications are-

(a)a reference to a tax agent is to be treated as a reference to an individual who, in the course of business, assists a charity in connection with a top-up claim, a top-up payment or an overpayment;

(b)a reference to a client's tax affairs or tax position is to be treated as a reference to the affairs or position of a charity in relation to a top-up claim, a top-up payment or an overpayment;

(c)a reference to a loss of tax revenue or to the tax revenue lost is to be treated as a reference to an overpayment, and a loss of tax revenue is brought about for the purposes of paragraph 3(1) and (4) if an eligible charity obtains a top-up payment to which it is not, or has ceased to be, entitled;

(d)in paragraph 7(3)(a), the reference to an offence relating to tax is to be treated as including a reference to an offence committed in connection with a top-up claim, a top-up payment or an overpayment;

(e)in paragraph 15(1)(a), for "tax" substitute "a top-up claim or an overpayment";

(f)in paragraph 27(3)(b), for "a loss of tax revenue from a client is balanced by an overpayment" substitute "an overpayment to a client charity is balanced by an amount paid to HMRC".

(3) In applying Schedule 38 to the Finance Act 2012 for the purposes of this regulation, omit paragraphs 36 and 37.

Overpayments: making and notifying assessment

7.-(1) Where an officer of Revenue and Customs discovers that an overpayment has been made, the officer may make an assessment in the amount to be repaid to HMRC by the charity.

(2) Notice of an assessment under this regulation-

(a)shall be served on the charity assessed;

(b)shall state the amount of overpayment and the reason why, in the officer's view, the charity is not, or has ceased to be, entitled to it;

(c)shall state the date of issue of the assessment and the time within which an appeal against it may be made;

(d)may contain an assessment of overpayments relating to more than one tax year.

(3) In the case of a charity which is a trust, an assessment under this regulation may be made on, and in the name of, any one or more of the trustees in the tax year in which the assessment is made.

Overpayments: time limit for assessment

8.-(1) Subject to paragraphs (2) and (3), an assessment of an overpayment may be made at any time not more than 4 years after the end of the tax year to which it relates.

(2) An assessment involving an overpayment brought about carelessly by a charity, or by a person acting on its behalf, may be made at any time not more than 6 years after the end of the tax year to which it relates.

(3) An assessment involving an overpayment brought about deliberately by a charity, or by a person acting on its behalf, may be made at any time not more than 20 years after the end of the tax year to which it relates.

(4) An assessment of an overpayment shall not be out of time if it is made before the relevant date.

(5) The relevant date for the purposes of paragraph (4) is the later of-

(a)the last day of the tax year following that in which an officer of Revenue and Customs discovered the overpayment; or

(b)where a top-up claim made by a charity is enquired into by an officer of Revenue and Customs, the day on which, by virtue of paragraph 7(1) of Schedule 1A to TMA 1970 as applied by regulation 3, the enquiry is completed.

(6) An objection to the making of an assessment of an overpayment on the ground that it is out of time shall only be made on an appeal against the assessment.

Overpayments: altering an assessment and payment of amount assessed

9.-(1) After the notice of an assessment of an overpayment has been served on a charity, the assessment shall not be altered except in accordance with the provisions of TMA 1970 applied to it by regulation 11(1).

(2) Subject to section 55 of TMA 1970 as applied by regulation 11(2), an amount assessed as an overpayment must be paid to HMRC within 30 days of the date of service on the charity of the notice of assessment.

Overpayments: appeal against assessment

10.-(1) An appeal may be brought against an assessment of an overpayment.

(2) Notice of an appeal under paragraph (1) must-

(a)specify the grounds of appeal, and

(b)be given-

(i)in writing to the officer of Revenue and Customs by whom the notice of assessment was given;

(ii)within 30 days of the date of service on the charity of the notice of assessment.

Overpayments: application of TMA 1970 to appeals against assessments

11.-(1) The following provisions of TMA 1970 apply to an appeal against an assessment of an overpayment as they apply to an appeal against an assessment to tax-

(a)section 49(10) (late notice of appeal);

(b)sections 49A to 49I (appeal: HMRC review or determination by tribunal);

(c)section 50(6), (7), (10) and (11)(a) and (b)(11) (procedure);

(d)section 54(12) (settling of appeals by agreement).

(2) Subject to the modification in paragraph (4), section 55(13) (recovery of tax not postponed) of TMA 1970 applies to an appeal against an assessment of an overpayment as it applies to an appeal to the tribunal against an assessment to tax other than a self-assessment.

(3) Subject to the modification in paragraph (4), section 56(14) (payment of tax where there is a further appeal) of TMA 1970 applies for the purposes of payment of an amount determined as an overpayment as it applies to an amount of tax determined as payable or repayable.

(4) The modification is that a reference to tax is to be treated as a reference to an overpayment.

Collection and recovery

12.  Part 6 of TMA 1970(15) (collection and recovery) applies to overpayments, interest and penalties which have become due and payable under these Regulations as it applies to income tax, interest charged and penalties imposed under that Act.

Persons chargeable in a representative capacity

13.  Sections 71(16) (bodies of persons) and 75 (receivers appointed by a court) of TMA 1970 apply to overpayments as they apply to income tax chargeable to any person.

Interest

14.  Sections 101 (late payment interest on sums due to HMRC) and 103 (rates of interest) of, and paragraphs 3 and 4 of Schedule 53 (late payment interest) to, the Finance Act 2009(17) together with any regulations made by the Treasury under section 103 of that Act, apply to overpayments which have become due and payable under these Regulations as they apply for the purposes of any amount payable by a person to HMRC under or by virtue of an enactment.

Penalties

15.-(1) Subject to the modifications in paragraph (2), and to paragraph (3), Schedule 24 to the Finance Act 2007(18) (penalties for errors) applies in connection with a top-up claim as it applies to income tax for the purposes of-

(a)liability for penalties;

(b)the calculation and assessment of penalties; and

(c)appeals against the assessment of penalties.

(2) The modifications are-

(a)in paragraphs 1(1) and 1A(1), the reference to a document of a kind listed in the Table includes a reference to a document containing a top-up claim;

(b)in paragraphs 1(2) and 1A(2), the reference to a false or inflated claim to repayment of tax is to be treated as a reference to a false or inflated top-up claim;

(c)in paragraph 5(1), the reference to an additional amount due or payable in respect of tax is to be treated as a reference to an amount of overpayment due or payable;

(d)in paragraph 18, a reference to tax is to be treated as a reference to a top-up claim.

(3) In applying Schedule 24 to the Finance Act 2007 for the purposes of this regulation, omit-

(a)paragraph 2 and references to that paragraph or to the failure to notify or disclose an under-assessment in paragraphs 5, 9, 11, 13, 18 and 21;

(b)paragraph 4(3) to (5);

(c)paragraph 4A(1)(b) and the "or" immediately preceding it, (2), (3) and (7);

(d)paragraph 4C;

(e)paragraph 5(2) to (4);

(f)paragraphs 6 to 8;

(g)paragraph 12;

(h)paragraph 13(4) and (7);

(i)paragraphs 19 and 20;

(j)paragraphs 21A and 21B;

(k)paragraphs 24 to 27;

(l)paragraphs 29 to 31.

Penalties: publishing details of defaulters

16.-(1) Subject to the modifications in paragraph (2), and to paragraph (3), section 94 of the Finance Act 2009 (publishing details of deliberate tax defaulters) applies to a charity and its managers where they have incurred one or more penalties in relation to a top-up claim as it applies to a person who has incurred a tax penalty.

(2) The modifications are-

(a)a reference to a relevant tax penalty is to be treated as a reference to a penalty under paragraph 1(1) or 1A(1) of Schedule 24 to the Finance Act 2007 as applied by regulation 15;

(b)a reference to potential lost revenue is to be treated as a reference to the amount of overpayment to be repaid to HMRC as a result of correcting the inaccuracy to which the penalty relates;

(c)all references to Schedule 41 to the Finance Act 2008 (penalties: failure to notify and certain VAT and excise wrongdoing) are omitted.

(3) In applying section 94 of the Finance Act 2009 for the purposes of this regulation, omit subsections (12) to (15).

(4) In this regulation, "managers", in relation to a charity, means the persons having the general control and management of the administration of the charity and includes the trustees of a charity which is a trust.

Charity mergers: applications

17.-(1) This regulation applies to an application by the new charity under section 12(1) or 13(1) of the 2012 Act (charity mergers: new charity taking over activities of one charity or several charities).

(2) An application must be made-

(a)in writing to an officer of Revenue and Customs;

(b)before the relevant date.

(3) An application must contain-

(a)the information specified in paragraph (4);

(b)the consent to the application of each old charity that is in existence at the time of the application, signed by two old charity managers of each consenting charity;

(c)if the application is made under section 13(1), notification of which of the old charities is the relevant old charity for the purposes of the application.

(4) The information specified in this paragraph is, in relation to each old charity and the new charity-

(a)the name and address of the charity and any reference number given by HMRC;

(b)the charitable instruments or other governing documents of the charity;

(c)the names and addresses of the managers of the new charity and of the old charity managers;

(d)a full description of the charitable activities;

(e)any other information which HMRC may reasonably require in order to reach its decision on the application.

(5) Subject to paragraph (6), the relevant date for the purposes of this regulation and regulation 18 is the earlier of-

(a)60 days before the new charity makes its first gift aid exemption claim; or

(b)90 days after the new charity began to carry on the activities of the old charity or the relevant old charity.

(6) Where an application relates to a merger which occurred before the date these Regulations come into force, the relevant date for the purposes of this regulation and regulation 18 is the earlier of-

(a)90 days before the new charity makes its first top-up claim; or

(b)5th April 2014.

Charity mergers: elections as to relevant old charity under section 13(4)(d)

18.-(1) An election under section 13(4)(d) of the 2012 Act must be made by the new charity-

(a)in writing to an officer of Revenue and Customs;

(b)before the relevant date.

(2) For the relevant date, see regulation 17(5) and (6).

(3) Once notified to an officer of Revenue and Customs, an election under section 13(4)(d) cannot be withdrawn or varied.

Charity mergers: HMRC decisions and appeals

19.-(1) Where an application has been made in accordance with regulation 17, an officer of Revenue and Customs must notify the new charity of a decision by HMRC to-

(a)certify under section 12(1) or 13(1); or

(b)refuse to so certify.

(2) An appeal may be brought against the refusal by HMRC to certify.

(3) Notice of an appeal under paragraph (2) must-

(a)specify the grounds of appeal;

(b)be given-

(i)in writing to the officer of Revenue and Customs by whom the notification under paragraph (1)(b) was given;

(ii)within 30 days of the date of service on the charity of the notification under paragraph (1)(b).

(4) On an appeal to the tribunal under this regulation, the tribunal may-

(a)direct that the new charity is to be treated as if HMRC had certified under section 12(1) or 13(1) with effect from a specified date;

(b)send the matter back to any officer of Revenue and Customs for reconsideration; or

(c)dismiss the appeal.

Documents: form, delivery, service and lodgement

20.  Sections 108(1)(19) and 113 to 115A(20) of, and Schedule 3A to, TMA 1970 (documents) apply to claims, assessments, applications, elections and other documents made, required, issued, served, sent or lodged for the purposes of or in connection with a top-up claim, top-up payment or overpayment as they apply to documents for the purposes of or in connection with income tax.

EXPLANATORY NOTE

(This note is not part of the Regulations)

These Regulations provide for the administration of top-up claims, top-up payments and overpayments under the Small Charitable Donations Act 2012 ("the 2012 Act"). They also apply and incorporate, for the purposes of such administration, provisions of the Tax Acts and the Taxes Management Act 1970 ("TMA 1970") which apply for the purposes of gift aid relief from income tax and corporation tax.

Regulation 1 and 2 provide for citation, commencement and interpretation.

Regulation 3 applies, with modifications, the provisions of Schedule 1A to the TMA 1970 for the purposes of making and giving effect to top-up claims and amendments, enquiring into top-up claims, completing enquiries and amending claims by closure notice and appealing against any such amendments. The provisions of Schedule 1A will have effect in relation to top-up claims in the same way as they apply to claims for discharge or repayment of tax. Where provisions of the Schedule are not relevant for top-up claims, they are omitted.

Regulations 4 and 5 apply, for the purposes of top-up claims, provisions dealing with obtaining information and documents in relation to tax. Where an offence involving serious fraud in relation to a top-up claim is suspected, sections 20BA and 20BB of TMA 1970 apply, providing for an order for delivery of documents and for the offence of falsifying, concealing or destroying documents. The main information provisions relating to tax in Schedule 36 to the Finance Act 2008 also apply. These enable Her Majesty's Revenue and Customs ("HMRC") to obtain information and documents in order to check that a charity has complied with the 2012 Act in relation to a top-up claim and in order to establish whether there has been an overpayment under section 10 of that Act.

Regulation 6 applies for the purposes of top-up claims the information and penalty provisions in Schedule 38 to the Finance Act 2012. This Schedule provides that tax agents who engage in dishonest conduct can be subject to penalties and that officers of Revenue and Customs can obtain relevant documents from such agents. The regulation applies these provisions, with modifications, in relation to an individual who in the course of business assists a charity in connection with a top-up claim.

Regulations 7 to 11 make provision in relation to overpayments under section 10 of the 2012 Act. Regulations 7 to 9 provide for notice of an assessment of an overpayment to be given to a charity by an officer of Revenue and Customs. The notice must state the overpayment amount and the time for payment. Time limits apply to the making of an assessment and, once served on the charity, the notice of assessment cannot be altered except on appeal. Regulations 10 and 11, which provide for an appeal against an assessment, incorporate and apply to overpayments the main tax appeal provisions in Part 5 of TMA 1970. Regulation 12 applies the relevant collection and recovery provisions in Part 6 of TMA 1970 for the purposes of collecting and recovering an overpayment which is due and payable.

Regulation 13 applies for the same purposes the provisions in Part 7 of TMA 1970 in relation to persons chargeable in a representative capacity. Regulation 14 provides for interest to be charged on unpaid overpayments, applying and incorporating for these purposes the interest charging provisions on late payment of amounts payable to HMRC in sections 101 and 103 of, and Schedule 53 to, the Finance Act 2009.

Regulation 15 applies, for the purposes of a charity making a top-up claim, the tax penalty provisions in Schedule 24 to the Finance Act 2007. This Schedule provides that penalties may be imposed for errors in documents given to HMRC, with the penalty varying according to the degree of culpability in making the error. The Schedule is modified in its application to top-up claims and provisions which are not relevant for these purposes are omitted.

Regulation 16 applies section 94 of the Finance Act 2009 to a charity making a top-up claim. Section 94 allows HMRC to publish details of deliberate tax defaulters, where an inaccuracy in a document leads to one or more penalties being imposed on that individual. Regulation 16 provides for publication of the details of a charity, its managers or trustees, who have incurred one or more penalties under Schedule 24 to the Finance Act 2007 in relation to a top-up claim.

Regulations 17 to 19 make provision in relation to applications under sections 12(1) and 13(1) of the 2012 Act. Those sections allow a new charity taking over the activities of one or more old charities to benefit from the predecessors' gift aid claim history for the purposes of eligibility to make top-up claims under section 2. To do so, HMRC must have certified on an application that the new charity was created to take over the old charity's activities and has done so, that the purposes of the old and new charities are substantially similar, and that more than half the new charity managers were old charity managers. Regulation 17 sets out the requirements of an application by the new charity for HMRC to so certify. Regulation 18 provides for an election as to which is the relevant old charity for the purposes of an application, where there is more than one old charity which has been taken over and at least two of them have equal gift aid claim histories. Regulation 19 provides for notification by HMRC of its decision on the application and for appeals to the tribunal in the case of a refusal by HMRC to certify.

Regulation 20 provides that the administrative provisions for tax in sections 108(1) and 113 to 115A of, and Schedule 3A to, TMA 1970 in relation to the form of documents, their delivery, service and electronic lodgement, apply for the purposes of a top-up claim, a top-up payment and an overpayment.

A full impact assessment of the effect that the Small Charitable Donations scheme, including this instrument, will have on the costs of business and the voluntary sector was published on 26th November 2012 alongside draft legislation and is available on the HMRC website at http://www.hmrc.gov.uk/ria/ia-final-giftaid-don.pdf. It remains an accurate summary of the impacts that apply to this instrument.