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2003 No. 497

SEXUAL ORIENTATION DISCRIMINATION

Employment Equality (Sexual Orientation) Regulations (Northern Ireland) 2003

  Made 1st December 2003 
  Coming into operation 2nd December 2003 


ARRANGEMENT OF REGULATIONS


PART I

GENERAL
1. Citation and commencement.
2. Interpretation.
3. Discrimination on grounds of sexual orientation.
4. Discrimination by way of victimisation.
5. Harassment on grounds of sexual orientation.

PART II

DISCRIMINATION IN EMPLOYMENT AND VOCATIONAL TRAINING
6. Applicants and employees.
7. Discrimination by persons with statutory power to select employees for others.
8. Exception for genuine occupational requirement etc.
9. Contract workers.
10. Meaning of employment and contract work at establishment in Northern Ireland.
11. Trustees and managers of occupational pension schemes.
12. Office-holders etc.
13. Police Service of Northern Ireland and the Police Service of Northern Ireland Reserve.
14. Other police bodies.
15. Barristers.
16. Partnerships.
17. Trade organisations.
18. Qualifications bodies.
19. Providers of vocational training.
20. Employment agencies, careers guidance etc.
21. Assisting persons to obtain employment.
22. Institutions of further and higher education.
23. Relationships which have come to an end.

PART III

OTHER UNLAWFUL ACTS
24. Liability of employers and principals.
25. Aiding unlawful acts.

PART IV

GENERAL EXCEPTIONS FROM PARTS II AND III
26. Exception for national security etc.
27. Effect of certificates by Secretary of State.
28. Exception for benefits dependent on marital status.
29. Exceptions for positive action.

PART V

FUNCTIONS OF THE EQUALITY COMMISSION
30. General duty of Commission.
31. Research and education.
32. Codes of practice.

PART VI

ENFORCEMENT
33. Restriction of proceedings for breach of Regulations.
34. Jurisdiction of industrial tribunals.
35. Burden of proof: industrial tribunals.
36. Remedies on complaints in industrial tribunals.
37. Jurisdiction of county courts.
38. Burden of proof: county courts.
39. Help for persons in obtaining information etc.
40. Assistance by Commission.
41. Period within which proceedings to be brought.

PART VII

SUPPLEMENTAL
42. Validity of contracts, collective agreements and rules of undertakings.
43. Application to Crown etc.
44. Amendments to legislation.

SCHEDULES

  Schedule 1 - Occupational pension schemes.

  Schedule 2 - Questionnaire of person aggrieved.

  Schedule 3 - Reply by respondent.

  Schedule 4 - Validity of contracts, collective agreements and rules of undertakings.

  Schedule 5 - Amendments to legislation.

The Office of the First Minister and deputy First Minister, being a Department designated for the purposes of section 2(2) of the European Communities Act 1972[
1] in relation to discrimination[2], in exercise of the powers conferred on it by that section, and of every other power enabling it in that behalf, hereby makes the following Regulations:



PART I

GENERAL

Citation and commencement
     1. These Regulations may be cited as the Employment Equality (Sexual Orientation) Regulations (Northern Ireland) 2003, and shall come into operation on 2nd December 2003.

Interpretation
    
2.  - (1) The Interpretation Act (Northern Ireland) 1954[3] shall apply to these Regulations as it applies to an Act of the Assembly.

    (2) In these Regulations "sexual orientation" means a sexual orientation towards -

    (3) In these Regulations, references to discrimination are to any discrimination falling within regulation 3 (discrimination on grounds of sexual orientation) or 4 (discrimination by way of victimisation) and related expressions shall be construed accordingly, and references to harassment shall be construed in accordance with regulation 5 (harassment on grounds of sexual orientation).

    (4) In these Regulations -

Discrimination on grounds of sexual orientation
     3.  - (1) For the purposes of these Regulations, a person ("A") discriminates against another person ("B") if -

    (2) A comparison of B's case with that of another person under paragraph (1) must be such that the relevant circumstances in the one case are the same, or not materially different, in the other.

Discrimination by way of victimisation
    
4.  - (1) For the purposes of these Regulations, a person ("A") discriminates against another person ("B") if he treats B less favourably than he treats or would treat other persons in the same circumstances, and does so by reason that B has -

or by reason that A knows that B intends to do any of those things, or suspects that B has done or intends to do any of them.

    (2) Paragraph (1) does not apply to treatment of B by reason of any allegation made by him, or evidence or information given by him, if the allegation, evidence or information was false and not made (or, as the case may be, given) in good faith.

Harassment on grounds of sexual orientation
    
5.  - (1) For the purposes of these Regulations, a person ("A") subjects another person ("B") to harassment where, on grounds of sexual orientation, A engages in unwanted conduct which has the purpose or effect of -

    (2) Conduct shall be regarded as having the effect specified in paragraph (1)(a) or (b) only if, having regard to all the circumstances, including in particular the perception of B, it should reasonably be considered as having that effect.



PART II

DISCRIMINATION IN EMPLOYMENT AND VOCATIONAL TRAINING

Applicants and employees
    
6.  - (1) It is unlawful for an employer, in relation to employment by him at an establishment in Northern Ireland, to discriminate against a person -

    (2) It is unlawful for an employer, in relation to a person whom he employs at an establishment in Northern Ireland, to discriminate against that person -

    (3) It is unlawful for an employer, in relation to employment by him at an establishment in Northern Ireland, to subject to harassment a person whom he employs or who has applied to him for employment.

    (4) Paragraph (2) does not apply to benefits of any description if the employer is concerned with the provision (for payment or not) of benefits of that description to the public, or to a section of the public which includes the employee in question, unless -

    (5) In paragraph (2)(d) reference to the dismissal of a person from employment includes references -

Discrimination by persons with statutory power to select employees for others
    
7.  - (1) It is unlawful for a person who is empowered by virtue of a statutory provision to select or nominate another person for employment by a third person to discriminate against a person -

    (2) It is unlawful for a person who is empowered by virtue of a statutory provision to select or nominate another person for employment by a third person to subject that other to harassment in relation to employment at an establishment in Northern Ireland.

Exception for genuine occupational requirement etc
    
8.  - (1) In relation to discrimination falling within regulation 3 (discrimination on grounds of sexual orientation) -

where paragraph (2) or (3) applies.

    (2) This paragraph applies where, having regard to the nature of the employment or the context in which it is carried out -

    (3) This paragraph applies where -

Contract workers
    
9.  - (1) It is unlawful for a principal, in relation to contract work at an establishment in Northern Ireland, to discriminate against a contract worker -

    (2) It is unlawful for a principal, in relation to contract work at an establishment in Northern Ireland, to subject a contract worker to harassment.

    (3) A principal does not contravene paragraph (1)(b) by doing any act in relation to a contract worker where, if the work were to be done by a person taken into the principal's employment, that act would be lawful by virtue of regulation 8 (exception for genuine occupational requirement etc).

    (4) Paragraph (1) does not apply to benefits of any description if the principal is concerned with the provision (for payment or not) of benefits of that description to the public, or to a section of the public to which the contract worker in question belongs, unless that provision differs in a material respect from the provision of the benefits by the principal to his contract workers.

    (5) In this regulation -

Meaning of employment and contract work at establishment in Northern Ireland
    
10.  - (1) For the purposes of this Part ("the relevant purposes"), employment is to be regarded as being at an establishment in Northern Ireland if the employee -

    (2) This paragraph applies if -

    (3) The reference to "employment" in paragraph (1) includes -

    (4) For the purposes of determining if employment concerned with the exploration of the sea bed or sub-soil or the exploitation of their natural resources is outside Northern Ireland, this regulation has effect as if references to Northern Ireland included any area designated under section 1(7) of the Continental Shelf Act 1964[6], or any part of such an area, in which the law of Northern Ireland applies.

    (5) This regulation applies in relation to contract work within the meaning of regulation 9 as it applies in relation to employment; and, in its application to contract work, references to "employee", "employer" and "employment" are references to (respectively) "contract worker", "principal" and "contract work" within the meaning of regulation 9.

Trustees and managers of occupational pension schemes
     11.  - (1) It is unlawful, except in relation to rights accrued or benefits payable in respect of periods of service prior to 2nd December 2003, for the trustees or managers of an occupational pension scheme to discriminate against a member or prospective member of the scheme in carrying out any of their functions in relation to it (including in particular their functions relating to the admission of members to the scheme and the treatment of members of it).

    (2) It is unlawful for the trustees or managers of an occupational pension scheme, in relation to the scheme, to subject to harassment a member or prospective member of it.

    (3) Schedule 1 (occupational pension schemes) shall have effect for the purposes of -

Office-holders etc
    
12.  - (1) It is unlawful for a relevant person, in relation to an appointment to an office or post to which this regulation applies, to discriminate against a person -

    (2) It is unlawful, in relation to an appointment to an office or post to which this regulation applies and which is an office or post referred to in paragraph (8)(b), for a relevant person on whose recommendation (or subject to whose approval) appointments to the office or post are made, to discriminate against a person -

    (3) It is unlawful for a relevant person, in relation to a person who has been appointed to an office or post to which this regulation applies, to discriminate against him -

    (4) It is unlawful for a relevant person, in relation to an office or post to which this regulation applies, to subject to harassment a person -

    (5) Paragraphs (1) and (3) do not apply to any act in relation to an office or post where, if the office or post constituted employment, that act would be lawful by virtue of regulation 8 (exception for genuine occupational requirement etc); and paragraph (2) does not apply to any act in relation to an office or post where, if the office or post constituted employment, it would be lawful by virtue of regulation 8 to refuse to offer the person such employment.

    (6) Paragraph (3) does not apply to benefits of any description if the relevant person is concerned with the provision (for payment or not) of benefits of that description to the public, or a section of the public to which the person appointed belongs, unless -

    (7) In paragraph (3)(c) the reference to the termination of the appointment includes a reference -

    (8) This regulation applies to -

but not to a political office or a case where regulation 6 (applicants and employees), 7 (discrimination by persons with statutory power to select employees for others), 9 (contract workers), 15 (barristers) or 16 (partnerships) applies, or would apply but for the operation of any other provision of these Regulations.

    (9) For the purposes of paragraph (8)(a) the holder of an office or post -

    (10) In this regulation -

Police Service of Northern Ireland and the Police Service of Northern Ireland Reserve
     13.  - (1) For the purposes of this Part, the holding of the office of constable as a police officer shall be treated as employment -

    (2) For the purposes of regulation 24 (liability of employers and principals) -

    (3) There shall be paid out of funds put at the disposal of the Chief Constable under section 10(5) of the Police (Northern Ireland) Act 2000[8] -

    (4) The Chief Constable may, in such cases and to such extent as appear to him to be appropriate, pay -

    (5) The Chief Constable may make arrangements for the legal representation of a police officer in any proceedings mentioned in paragraph (4).

    (6) This regulation -

Other police bodies
     14.  - (1) For the purposes of this Part, the holding of the office of constable otherwise than as a police officer shall be treated as employment -

    (2) For the purposes of regulation 24 (liability of employers and principals) -

    (3) There shall be paid out of the police fund -

    (4) A police authority may, in such cases and to such extent as appear to it to be appropriate, pay out of the police fund -

    (5) A police authority may make arrangements for the legal representation of any person under the direction and control of the chief officer of police in any proceedings mentioned in paragraph (4).

    (6) Subject to paragraph (8), in this regulation -

    (7) Nothing in paragraphs (3) to (6) applies in relation to the police.

    (8) In relation to a constable of a force who is not under the direction and control of the chief officer of police for that force, references in this regulation to the chief officer of police are references to the chief officer of the force under whose direction and control he is, and references in this regulation to the police authority are references to the relevant police authority for that force.

Barristers
    
15.  - (1) It is unlawful for a barrister, in relation to taking any person as his pupil, to discriminate against a person -

    (2) It is unlawful for a barrister, in relation to a person who is his pupil, to discriminate against him -

    (3) It is unlawful for a barrister to subject to harassment a person who is his pupil or has applied to be his pupil.

    (4) It is unlawful for any person, in relation to the giving, withholding or acceptance of instructions to a barrister, to discriminate against any person by subjecting him to a detriment, or to subject him to harassment.

    (5) In this regulation -

Partnerships
    
16.  - (1) It is unlawful for a firm, in relation to a position as partner in the firm, to discriminate against a person -

    (2) It is unlawful for a firm, in relation to a position as partner in the firm, to subject to harassment a person who holds or has applied for that position.

    (3) Paragraphs (1)(a) to (c) and (2) apply in relation to persons proposing to form themselves into a partnership as they apply in relation to a firm.

    (4) Paragraph (1) does not apply to any act in relation to a position as partner where, if the position were employment, that act would be lawful by virtue of regulation 8 (exception for genuine occupational requirement etc).

    (5) In the case of a limited partnership references in this regulation to a partner shall be construed as references to a general partner as defined in section 3 of the Limited Partnerships Act 1907[
12].

    (6) This regulation applies to a limited liability partnership as it applies to a firm; and, in its application to a limited liability partnership, references to a partner in a firm are references to a member of the limited liability partnership.

    (7) In this regulation, "firm" has the meaning given by section 4 of the Partnership Act 1890[13].

    (8) In paragraph (1)(d) reference to the expulsion of a person from a position as partner includes reference -

Trade organisations
     17.  - (1) It is unlawful for a trade organisation to discriminate against a person -

    (2) It is unlawful for a trade organisation, in relation to a member of the organisation, to discriminate against him -

    (3) It is unlawful for a trade organisation, in relation to a person's membership or application for membership of that organisation, to subject that person to harassment.

    (4) In this regulation -

Qualifications bodies
    
18.  - (1) It is unlawful for a qualifications body to discriminate against a person -

    (2) It is unlawful for a qualifications body, in relation to a professional or trade qualification conferred by it, to subject to harassment a person who holds or applies for such a qualification.

    (3) Paragraph (1) does not apply to a professional or trade qualification for purposes of an organised religion where a requirement related to sexual orientation is applied to the qualification so as to comply with the doctrines of the religion or avoid conflicting with the strongly held religious convictions of a significant number of the religion's followers.

    (4) In this regulation -

Providers of vocational training
    
19.  - (1) It is unlawful, in relation to a person seeking or undergoing training which would help fit him for any employment, for any training provider to discriminate against him -

    (2) It is unlawful for a training provider, in relation to a person seeking or undergoing training which would help fit him for any employment, to subject him to harassment.

    (3) Paragraph (1) does not apply if the discrimination only concerns training for employment which, by virtue of regulation 8 (exception for genuine occupational requirement etc), the employer could lawfully refuse to offer the person seeking training.

    (4) In this regulation -

Employment agencies, careers guidance etc
    
20.  - (1) It is unlawful for an employment agency to discriminate against a person -

    (2) It is unlawful for an employment agency, in relation to a person to whom it provides its services, or who has requested it to provide its services, to subject that person to harassment.

    (3) Paragraph (1) does not apply to discrimination if it only concerns employment which, by virtue of regulation 8 (exception for genuine occupational requirement etc), the employer could lawfully refuse to offer the person in question.

    (4) An employment agency shall not be subject to any liability under this regulation if it proves that -

    (5) A person who knowingly or recklessly makes a statement such as is referred to in paragraph (4)(a) which in a material respect is false or misleading commits an offence, and shall be liable on summary conviction to a fine not exceeding level 5 on the standard scale.

    (6) For the purposes of this regulation -

Assisting persons to obtain employment etc
    
21.  - (1) It is unlawful for the Department for Employment and Learning to discriminate against any person by subjecting him to a detriment, or to subject a person to harassment, in the provision of facilities or services under section 1 of the Employment and Training Act (Northern Ireland) 1950[14] (general functions of the Department as to employment and training for employment).

    (2) This regulation does not apply in a case where -

Institutions of further and higher education
     22.  - (1) It is unlawful, in relation to an educational establishment to which this regulation applies, for the governing body of that establishment to discriminate against a person -

    (2) It is unlawful, in relation to an educational establishment to which this regulation applies, for the governing body of that establishment to subject to harassment a person who is a student at the establishment, or who has applied for admission to the establishment as a student.

    (3) Paragraph (1) does not apply if the discrimination only concerns training which would help fit a person for employment which, by virtue of regulation 8 (exception for genuine occupational requirement etc), the employer could lawfully refuse to offer the person in question.

    (4) This regulation applies to the following educational establishments in Northern Ireland, namely -

    (5) In this regulation -

Relationships which have come to an end
     23.  - (1) In this regulation a "relevant relationship" is a relationship during the course of which an act of discrimination against, or harassment of, one party to the relationship ("B") by the other party to it ("A") is unlawful by virtue of any preceding provision of this Part.

    (2) Where a relevant relationship has come to an end, it is unlawful for A -

where the discrimination or harassment arises out of and is closely connected to that relationship.

    (3) In paragraph (1), reference to an act of discrimination or harassment which is unlawful includes, in the case of a relationship which has come to an end before 2nd December 2003, reference to an act of discrimination or harassment which would, after that date, be unlawful.



PART III

OTHER UNLAWFUL ACTS

Liability of employers and principals
    
24.  - (1) Anything done by a person in the course of his employment shall be treated for the purposes of these Regulations as done by his employer as well as by him, whether or not it was done with the employer's knowledge or approval.

    (2) Anything done by a person as agent for another person with the authority (whether express or implied, and whether precedent or subsequent) of that other person shall be treated for the purposes of these Regulations as done by that other person as well as by him.

    (3) In proceedings brought under these Regulations against any person in respect of an act alleged to have been done by an employee of his it shall be a defence for that person to prove that he took such steps as were reasonably practicable to prevent the employee from doing that act, or from doing in the course of his employment acts of that description.

Aiding unlawful acts
    
25.  - (1) A person who knowingly aids another person to do an act made unlawful by these Regulations shall be treated for the purpose of these Regulations as himself doing an unlawful act of the like description.

    (2) For the purposes of paragraph (1) an employee or agent for whose act the employer or principal is liable under regulation 24 (or would be so liable but for regulation 24(3)) shall be deemed to aid the doing of the act by the employer or principal.

    (3) A person does not under this regulation knowingly aid another to do an unlawful act if -

    (4) A person who knowingly or recklessly makes a statement such as is referred to in paragraph (3)(a) which in a material respect is false or misleading commits an offence, and shall be liable on summary conviction to a fine not exceeding level 5 on the standard scale.



PART IV

GENERAL EXCEPTIONS FROM PARTS II AND III

Exception for national security etc
    
26. No act done by any person shall be treated for the purposes of any provision of Part II or III as unlawfully discriminating if -

Effect of certificates by Secretary of State
    
27.  - (1) This regulation applies where in any proceedings -

    (2) The claimant may, in accordance with rules under section 91 of the Northern Ireland Act 1998[17], appeal against the certificate to the tribunal established under that section.

    (3) If on an appeal under paragraph (2) that tribunal determines -

the tribunal shall uphold the certificate; in any other case, the tribunal shall quash the certificate.

    (4) If -

the certificate shall be conclusive evidence of the matters certified by it.

    (5) Sections 91 and 92 of the Northern Ireland Act 1998 shall apply in relation to appeals under this regulation as they apply in relation to appeals under section 90 of that Act.

    (6) In this Regulation -

Exception for benefits dependent on marital status
     28. Nothing in Part II or III shall render unlawful anything which prevents or restricts access to a benefit by reference to marital status.

Exceptions for positive action
    
29.  - (1) Nothing in Part II or III shall render unlawful any act done in or in connection with -

where it reasonably appears to the person doing the act that it prevents or compensates for disadvantages linked to sexual orientation suffered by persons of that sexual orientation doing that work or likely to take up that work.

    (2) Nothing in Part II or III shall render unlawful any act done by a trade organisation within the meaning of regulation 17 in or in connection with -

where it reasonably appears to the organisation that the act prevents or compensates for disadvantages linked to sexual orientation suffered by those of that sexual orientation holding such posts or likely to hold such posts.

    (3) Nothing in Part II or III shall render unlawful any act done by a trade organisation within the meaning of regulation 17 in or in connection with encouraging only persons of a particular sexual orientation to become members of the organisation where it reasonably appears to the organisation that the act prevents or compensates for disadvantages linked to sexual orientation suffered by persons of that sexual orientation who are, or are eligible to become, members.



PART V

FUNCTIONS OF THE EQUALITY COMMISSION

General duty of Commission
    
30. It shall be the duty of the Commission -

Research and education
    
31.  - (1) The Commission may undertake or assist (financially or otherwise) the undertaking by other persons of any research, and any educational activities, which appear to the Commission necessary or expedient for the purposes of regulation 30.

    (2) The Commission may make charges for educational or other facilities or services made available by it.

Codes of practice
    
32.  - (1) The Commission may issue codes of practice containing such practical guidance as the Commission thinks fit for all or any of the following purposes, namely -

    (2) Without prejudice to the generality of paragraph (1), a code of practice issued under this regulation may include such practical guidance as the Commission thinks fit as to what steps it is reasonably practicable for employers to take for the purpose of preventing their employees from doing in the course of their employment acts made unlawful by these Regulations.

    (3) When the Commission proposes to issue a code of practice, it shall prepare and publish a draft of that code, shall consider any representations made to it about the draft and may modify the draft accordingly.

    (4) In the course of preparing any draft code of practice for eventual publication under paragraph (3), the Commission shall consult with -

as appear to the Commission to be appropriate.

    (5) The Commission may from time to time revise the whole or any part of a code of practice issued under this regulation and issue that revised code, and paragraphs (3) and (4) shall apply (with appropriate modifications) to such a revised code as they apply to the first issue of a code.



PART VI

ENFORCEMENT

Restriction of proceedings for breach of Regulations
    
33.  - (1) Except as provided by these Regulations no proceedings, whether civil or criminal, shall lie against any person in respect of an act by reason that the act is unlawful by virtue of a provision of these Regulations.

    (2) Paragraph (1) does not prevent the making of an application for judicial review or the investigation or determination of any matter in accordance with Part X (investigations: the Pensions Ombudsman) of the Pension Schemes (Northern Ireland) Act 1993[
18] by the Pensions Ombudsman.

Jurisdiction of industrial tribunals
     34.  - (1) A complaint by any person ("the complainant") that another person ("the respondent") -

may be presented to an industrial tribunal.

    (2) This regulation applies to any act of discrimination or harassment which is unlawful by virtue of any provision of Part II other than -

    (3) In paragraph (2)(c), reference to an act of discrimination or harassment which would have been unlawful includes, in the case of a relationship which has come to an end before 2 December 2003, reference to an act of discrimination or harassment which would, after that date, have been unlawful.

    (4) Where a complaint is presented to an industrial tribunal under paragraph (1) and it appears to the tribunal that the act to which the complaint relates is one in respect of which (as being unlawful discrimination within the meaning of the Fair Employment and Treatment (Northern Ireland) Order 1998)[
19] -

the tribunal shall not proceed further under these Regulations in relation to the complaint unless all proceedings which can be taken under the Fair Employment and Treatment (Northern Ireland) Order 1998 in respect of the act have been disposed of.

Burden of proof: industrial tribunals
     35.  - (1) This regulation applies to any complaint presented under regulation 34 to an industrial tribunal.

    (2) Where, on the hearing of the complaint, the complainant proves facts from which the tribunal could, apart from this regulation, conclude in the absence of an adequate explanation that the respondent -

the tribunal shall uphold the complaint unless the respondent proves that he did not commit, or as the case may be, is not to be treated as having committed, that act.

Remedies on complaints in industrial tribunals
    
36.  - (1) Where an industrial tribunal finds that a complaint presented to it under regulation 34 is well-founded, the tribunal shall make such of the following as it considers just and equitable -

    (2) As respects an unlawful act of discrimination falling within regulation 3(1)(b), if the respondent proves that the provision, criterion or practice was not applied with the intention of treating the complainant unfavourably on grounds of sexual orientation, an order may be made under paragraph (1)(b) only if the industrial tribunal -

    (3) If without reasonable justification the respondent to a complaint fails to comply with a recommendation made by an industrial tribunal under paragraph (1)(c), then, if it thinks it just and equitable to do so -

    (4) Where an amount of compensation falls to be awarded under paragraph (1)(b), the tribunal may include in the award interest on that amount subject to, and in accordance with, the provisions of the Industrial Tribunals (Interest on Awards in Sexual Orientation Discrimination Cases) Regulations (Northern Ireland) 2003[20].

    (5) This regulation has effect subject to paragraph 7 of Schedule 1 (occupational pension schemes).

Jurisdiction of county courts
     37.  - (1) A claim by any person ("the claimant") that another person ("the respondent") -

may be made the subject of civil proceedings in like manner as any other claim in tort for breach of statutory duty.

    (2) Proceedings under paragraph (1) shall be brought only in a county court.

    (3) For the avoidance of doubt it is hereby declared that damages in respect of an unlawful act to which this regulation applies may include compensation for injury to feelings whether or not they include compensation under any other head.

    (4) This regulation applies to any act of discrimination or harassment which is unlawful by virtue of -

    (5) In paragraph (4)(b), reference to an act of discrimination or harassment which would have been unlawful includes, in the case of a relationship which has come to an end before 2 December 2003, reference to an act of discrimination or harassment which would, after that date, have been unlawful.

Burden of proof: county courts
    
38.  - (1) This regulation applies to any claim brought under regulation 37(1) in a county court.

    (2) Where, on the hearing of the claim, the claimant proves facts from which the court could, apart from this regulation, conclude in the absence of an adequate explanation that the respondent -

the court shall uphold the claim unless the respondent proves that he did not commit, or as the case may be, is not to be treated as having committed, that act.

Help for persons in obtaining information etc
    
39.  - (1) In accordance with this regulation, a person ("the person aggrieved") who considers he may have been discriminated against, or subjected to harassment, in contravention of these Regulations may serve on the respondent to a complaint presented under regulation 34 (jurisdiction of industrial tribunals) or a claim brought under regulation 37 (jurisdiction of county courts) questions in the form set out in Schedule 2 or forms to the like effect with such variation as the circumstances require; and the respondent may if he so wishes reply to such questions by way of the form set out in Schedule 3 or forms to the like effect with such variation as the circumstances require.

    (2) Where the person aggrieved questions the respondent (whether in accordance with paragraph (1) or not) -

    (3) In proceedings before a county court a question shall only be admissible as evidence in pursuance of paragraph (2)(a) -

    (4) In proceedings before an industrial tribunal, a question shall only be admissible as evidence in pursuance of paragraph (2)(a) -

    (5) A question and any reply thereto may be served on the respondent or, as the case may be, on the person aggrieved -

    (6) This regulation is without prejudice to any other statutory provision or rule of law regulating interlocutory and preliminary matters in proceedings before a county court or industrial tribunal, and has effect subject to any statutory provision or rule of law regulating the admissibility of evidence in such proceedings.

    (7) In this regulation "respondent" includes a prospective respondent.

Assistance by Commission
     40.  - (1) Where, in relation to proceedings or prospective proceedings under these Regulations, an individual who is an actual or prospective complainant applies to the Commission for assistance under this regulation, the Commission shall consider the application and may grant it if it thinks fit to do so -

    (2) Assistance by the Commission under this regulation may include -

but sub-paragraph (d) shall not affect the law and practice regulating the descriptions of persons who may appear in, conduct, defend, and address the court in, any proceedings.

    (3) In so far as expenses are incurred by the Commission in providing the applicant with assistance under this regulation, the recovery of those expenses (as taxed or assessed in such manner as may be prescribed by rules or regulations) shall constitute a first charge for the benefit of the Commission -

    (4) The charge conferred by paragraph (3) is subject to any charge under the Legal Aid, Advice and Assistance (Northern Ireland) Order 1981[22] and is subject to any provision in that Order for payment of any sum into the legal aid fund.

    (5) In this regulation "respondent" includes a prospective respondent and "rules or regulations" -

Period within which proceedings to be brought
     41.  - (1) An industrial tribunal shall not consider a complaint under regulation 34 (jurisdiction of industrial tribunals) unless it is presented to the tribunal before the end of -

    (2) A county court shall not consider a claim brought under regulation 37 (jurisdiction of county courts) unless proceedings in respect of the claim are instituted before the end of the period of six months beginning when the act complained of was done.

    (3) A court or tribunal may nevertheless consider any such complaint or claim which is out of time if, in all the circumstances of the case, it considers that it is just and equitable to do so.

    (4) For the purposes of this regulation and regulation 39 (help for persons in obtaining information etc) -

and in the absence of evidence establishing the contrary a person shall be taken for the purposes of this regulation to decide upon an omission when he does an act inconsistent with doing the omitted act or, if he has done no such inconsistent act, when the period expires within which he might reasonably have been expected to do the omitted act if it was to be done.



PART VII

SUPPLEMENTAL

Validity of contracts, collective agreements and rules of undertakings
    
42. Schedule 4 (validity of contracts, collective agreements and rules of undertakings) shall have effect.

Application to the Crown etc
    
43.  - (1) These Regulations apply -

as they apply to an act done by a private person.

    (2) These Regulations apply to -

as they apply to employment by a private person, and shall so apply as if references to a contract of employment included references to the terms of service.

    (3) Paragraphs (1) and (2) have effect subject to regulations 13 (Police Service of Northern Ireland and the Police Service of Northern Ireland Reserve) and 14 (other police bodies).

    (4) Regulation 10(3) (meaning of employment and contract work at establishment in Northern Ireland) shall have effect in relation to any ship, aircraft or hovercraft belonging to or possessed by Her Majesty in right of the government of the United Kingdom as it has effect in relation to a ship, aircraft or hovercraft specified in regulation 10(3)(a) or (b).

    (5) The provisions of Parts II to IV of the Crown Proceedings Act 1947[
24] shall apply to proceedings against the Crown under these Regulations as they apply to proceedings in Northern Ireland which by virtue of section 23 of that Act are treated for the purposes of Part II of that Act as civil proceedings by or against the Crown, except that in their application to proceedings under these Regulations section 20 of that Act (removal of proceedings from county court to High Court) shall not apply.

    (6) This paragraph applies to any complaint by a person ("the complainant") that another person -

if at the time when the act complained of was done the complainant was serving in the armed forces and the discrimination or harassment in question relates to his service in those forces.

    (7) A complainant may present a complaint to which paragraph (6) applies to an industrial tribunal under regulation 34 (jurisdiction of industrial tribunals) only if -

    (8) For the purpose of paragraph (7)(b), a complainant shall be treated as having withdrawn his complaint if, having made a complaint to an officer under the service redress procedures applicable to him, he fails to submit that complaint to the Defence Council under those procedures.

    (9) Where a complaint is presented to an industrial tribunal under regulation 34 (jurisdiction of industrial tribunals) by virtue of paragraph (7), the service redress procedures may continue after the complaint is so presented.

    (10) In this regulation -

Amendments to legislation
     44. Schedule 5 (amendments to legislation) shall have effect.



Sealed with the Official Seal of the Office of the First Minister and deputy First Minister on


1st December 2003.

L.S.


P. McAuley
A Senior Officer of the Office of the First Minister and deputy First Minister


SCHEDULE 1
Regulation 11(3)


OCCUPATIONAL PENSION SCHEMES


Interpretation

     1.  - (1) In this Schedule -

    (2) In paragraph 6 (procedure in industrial tribunals), "employer", in relation to an occupational pension scheme, has the meaning given by Article 121(1) of the Pensions (Northern Ireland) Order 1995 as at 2nd December 2003.

    (3) Any term used in regulation 11 (trustees and managers of occupational pension schemes) and in this Schedule shall have the same meaning in that regulation as it has in this Schedule.

Non-discrimination rule

     2. Every occupational pension scheme shall be treated as including a provision ("the non-discrimination rule") containing a requirement that the trustees or managers of the scheme refrain from doing any act which is unlawful by virtue of regulation 11.

     3. The other provisions of the scheme are to have effect subject to the non-discrimination rule.

     4. The trustees or managers of an occupational pension scheme may -

     5. Alterations made by a resolution such as is referred to in paragraph 4 may have effect in relation to a period before the alterations are made (but may not have effect in relation to any time before 2nd December 2003).

Procedure in industrial tribunals

     6. Where under regulation 34 (jurisdiction of industrial tribunals) a member or prospective member of an occupational pension scheme presents to an employment tribunal a complaint that the trustees or managers of the scheme -

the employer in relation to the scheme shall, for the purposes of the rules governing procedure, be treated as a party and be entitled to appear and be heard in accordance with those rules.

Remedies in industrial tribunals

     7.  - (1) This paragraph applies where -

    (2) Where this paragraph applies, the industrial tribunal may, without prejudice to the generality of its power under regulation 36(1)(a) (power to make order declaring rights of complainant and respondent), make an order declaring that the complainant has a right -

    (3) An order under sub-paragraph (2) -

    (4) Where this paragraph applies, the industrial tribunal may not make an order for compensation under regulation 36(1)(b), whether in relation to arrears of benefits or otherwise, except -



SCHEDULE 2
Regulation 39(1)


QUESTIONNAIRE OF PERSON AGGRIEVED


To
(name of person to be questioned) of
(address)

     1.  - (1) I
(name of questioner) of
(address) consider that you may have discriminated against me [subjected me to harassment] contrary to the Employment Equality (Sexual Orientation) Regulations (Northern Ireland) 2003.

    (2) (Give date, approximate time and a factual description of the treatment received and of the circumstances leading up to the treatment.)

    (3) I consider that this treatment may have been unlawful [because
(complete if you wish to give reasons, otherwise delete)].

     2. Do you agree that the statement in paragraph 1(2) above is an accurate description of what happened? If not, in what respect do you disagree or what is your version of what happened?

     3. Do you accept that your treatment of me was unlawful discrimination [harassment]?

If not -

     4. (Any other questions you wish to ask.)

     5. My address for any reply you may wish to give to the questions raised above is [that set out in paragraph 1(1) above] [the following address


].


(signature of questioner)


(date)

N.B. - By virtue of regulation 39 of the Employment Equality (Sexual Orientation) Regulations (Northern Ireland) 2003 this questionnaire and any reply are (subject to the provisions of that regulation) admissible in proceedings under the Regulations. A court or tribunal may draw any such inference as is just and equitable from a failure without reasonable excuse to reply within eight weeks of service of this questionnaire, or from an evasive or equivocal reply, including an inference that the person questioned has committed an unlawful act.



SCHEDULE 3
Regulation 39(1)


REPLY BY RESPONDENT


To
(name of questioner) of
(address)

     1. I
(name of person questioned) of
(address) hereby acknowledge receipt of the questionnaire signed by you and dated
which was served on me on
(date).

     2. [I agree that the statement in paragraph 1(2) of the questionnaire is an accurate description of what happened.]

[I disagree with the statement in paragraph 1(2) of the questionnaire in that
]

     3. I accept/dispute that my treatment of you was unlawful discrimination [harassment] by me against you.

[My reasons for so disputing are
The reason why you received the treatment accorded to you and the answers to the other questions in paragraph 3 of the questionnaire are
]

     4. (Replies to questions in paragraph 4 of the questionnaire.)

     [5. I have deleted (in whole or in part) the paragraph(s) numbered
above, since I am unable/unwilling to reply to the relevant questions in the correspondingly numbered paragraph(s) of the questionnaire for the following reasons
]


(signature of person questioned)


(date)



SCHEDULE 4
Regulation 42


VALIDITY OF CONTRACTS, COLLECTIVE AGREEMENTS AND RULES OF UNDERTAKINGS




PART I

VALIDITY AND REVISION OF CONTRACTS

     1.  - (1) A term of a contract is void where -

    (2) Sub-paragraph (1) does not apply to a term the inclusion of which constitutes, or is in furtherance of, or provides for, unlawful discrimination against, or harassment of, a party to the contract, but the term shall be unenforceable against that party.

    (3) A term in a contract which purports to exclude or limit any provision of these Regulations is unenforceable by any person in whose favour the term would operate apart from this paragraph.

    (4) Sub-paragraphs (1), (2) and (3) shall apply whether the contract was entered into before or after 2 December 2003; but in the case of a contract made before that date, those sub-paragraphs do not apply in relation to any period before that date.

     2.  - (1) Paragraph 1(3) does not apply -

    (2) The conditions regulating compromise contracts under this Schedule are that -

    (3) A person is a relevant independent adviser for the purposes of sub-paragraph (2)(c) -

    (4) But a person is not a relevant independent adviser for the purposes of sub-paragraph (2)(c) in relation to the complainant -

    (5) In sub-paragraph (3)(a) "qualified lawyer" means a barrister (whether in practice as such or employed to give legal advice), or a solicitor who holds a practising certificate.

    (6) In sub-paragraph (3)(b) "independent trade union" has the same meaning as in the Industrial Relations (Northern Ireland) Order 1992[
31].

    (7) For the purposes of sub-paragraph (4)(a) any two persons are to be treated as connected -

    (8) An agreement under which the parties agree to submit a dispute to arbitration -

     3.  - (1) On the application of a person interested in a contract to which paragraph 1(1) or (2) applies, a county court may make such order as it thinks fit for -

but such an order shall not be made unless all persons affected have been given notice in writing of the application (except where under rules of court notice may be dispensed with) and have been afforded an opportunity to make representations to the court.

    (2) An order under sub-paragraph (1) may include provision as respects any period before the making of the order (but after 2nd December 2003).



PART II

COLLECTIVE AGREEMENTS AND RULES OF UNDERTAKINGS

     4.  - (1) This Part of this Schedule applies to -

    (2) Any term or rule to which this Part of this Schedule applies is void where -

    (3) Sub-paragraph (2) shall apply whether the agreement was entered into, or the rule made, before or after 2nd December 2003; but in the case of an agreement entered into, or a rule made, before 2nd December 2003, that sub-paragraph does not apply in relation to any period before that date.

     5. A person to whom this paragraph applies may present a complaint to an industrial tribunal that a term or rule is void by virtue of paragraph 4 if he has reason to believe -

     6. In the case of a complaint about -

paragraph 5 applies to any person who is, or is genuinely and actively seeking to become, one of his employees.

     7. In the case of a complaint about a rule made by an organisation or body to which paragraph 4(1)(c) applies, paragraph 5 applies to any person -

     8.  - (1) When an industrial tribunal finds that a complaint presented to it under paragraph 5 is well-founded the tribunal shall make an order declaring that the term or rule is void.

    (2) An order under sub-paragraph (1) may include provision as respects any period before the making of the order (but after 2nd December 2003).

     9. The avoidance by virtue of paragraph 4(2) of any term or rule which provides for any person to be discriminated against shall be without prejudice to the following rights (except in so far as they enable any person to require another person to be treated less favourably than himself), namely -

as are conferred by or in respect of a contract made or modified wholly or partly in pursuance of, or by reference to, that term or rule.

     10. In this Schedule "collective agreement" means any agreement relating to one or more of the matters mentioned in Article 96(1) of the Industrial Relations (Northern Ireland) Order 1992 (meaning of trade dispute), being an agreement made by or on behalf of one or more employers or one or more organisations of employers or associations of such organisations with one or more organisations of workers or associations of such organisations.



SCHEDULE 5
Regulation 44


AMENDMENTS TO LEGISLATION


     1. The Industrial Tribunals (Northern Ireland) Order 1996[
33] is amended as follows.

In Article 20(1)(a) (cases where conciliation provisions apply) -

     2. Article 160 (compensation for acts which are both unfair dismissal and discrimination) of the Employment Rights (Northern Ireland) Order 1996[34] is amended as follows -

     3.  - (1) In Article 85(1) of the Fair Employment and Treatment (Northern Ireland) Order 1998[35] (procedure for matters within jurisdiction of industrial tribunal) -

    (2) In Article 85(3)(b) of that Order, after head (iii), insert -

     4. In the Employment Order (Northern Ireland) 2003[36] at the end of each of the following Schedules -

insert -



EXPLANATORY NOTE

(This note is not part of the Regulations.)


These Regulations, which are made under section 2(2) of the European Communities Act 1972 (c. 68), implement (in Northern Ireland) Council Directive 2000/78/EC of 27th November 2000 establishing a general framework for equal treatment in employment (O.J. No. L303, 2.12.2000, p. 16) so far as it relates to discrimination on grounds of sexual orientation. The Regulations make it unlawful to discriminate on grounds of sexual orientation in employment and vocational training. They prohibit direct discrimination, indirect discrimination, victimisation and harassment.

Sexual orientation is defined in regulation 2 as meaning a sexual orientation towards persons of the same sex, persons of the opposite sex, or to both persons of the same sex and of the opposite sex.

Direct discrimination, defined in regulation 3(1)(a), occurs where a person is treated less favourably than another on grounds of sexual orientation. Indirect discrimination, defined in regulation 3(1)(b), occurs where a provision, criterion or practice, which is applied generally, puts persons of a particular sexual orientation at a disadvantage and cannot be shown to be a proportionate means of achieving a legitimate aim. Victimisation, defined in regulation 4, occurs where a person receives less favourable treatment than others by reason of the fact that he has brought (or given evidence in) proceedings, made an allegation or otherwise done anything under or by reference to the Regulations. Harassment, defined in regulation 5, occurs where a person is subjected to unwanted conduct on grounds of sexual orientation with the purpose or effect of violating his dignity, or creating an intimidating, hostile, degrading, humiliating or offensive environment for him.

Regulations 6 to 23 prohibit discrimination, victimisation and harassment in the fields of employment and vocational training. In particular, they protect employees (regulation 6), contract workers (regulation 9), office-holders (including constables) (regulations 12, 13 and 14), and partners in firms (regulation 16). They not only prohibit discrimination etc by employers, but also by trustees and managers of occupational pension schemes (regulation 11 and Schedule 1), trade organisations (regulation 17), bodies conferring professional and trade qualifications (regulation 18), training providers (regulation 19), employment agencies (regulation 20), and further and higher education institutions (regulation 22). By virtue of regulation 23, discrimination, victimisation or harassment occurring after the relevant relationship has ended is unlawful if it arises out of, and is closely connected to, the relationship. The Regulations also apply to Crown servants (regulation 43). Regulation 42 and Schedule 4 address the validity of discriminatory terms in contracts and collective agreements.

Not all differences of treatment on grounds of sexual orientation are unlawful. There are exceptions in regulations 26 to 29 for differences of treatment related to safeguarding national security or protecting public order or public safety, to benefits which are dependent on marital status, and positive action. Regulation 8 provides an exception where being of a particular sexual orientation is a genuine and determining occupational requirement for a post, if it is proportionate to apply the requirement in the particular case. Regulation 8 also provides an exception for employment for purposes of an organised religion, where a requirement related to sexual orientation is applied so as to comply with the doctrines of the religion or to avoid conflicting with the religious convictions of its followers.

Regulations 30 to 32 confer powers and duties on the Equality Commission for Northern Ireland in relation to the ground of sexual orientation. Regulation 30 confers a general duty of working towards the elimination of discrimination, promoting equality of opportunity between persons of differing sexual orientations and keeping the Regulations under review. Regulation 31 permits the Commission to undertake research or educational activities, and Regulation 32 permits it to issue codes of practice in the field of employment.

Regulations 33 to 41 provide remedies for individuals, including compensation, by way of proceedings in industrial tribunals and in the county courts. There are special provisions about the burden of proof in those cases in regulations 35 and 38, which transfer the burden to a respondent to a case once a complainant has established facts from which a court or tribunal could conclude, in the absence of an adequate explanation, that an act of discrimination or harassment has been committed by the respondent. Regulation 39 and Schedules 2 and 3 include a questionnaire procedure to assist complainants in obtaining information from respondents, and regulation 40 enables the Commission at its discretion to assist individuals in the preparation and presentation of their complaints under the Regulations where there is some special reason for affording assistance.

A Regulatory Impact Assessment in relation to these Regulations has been placed in the Library of the Northern Ireland Assembly. A copy may be obtained from: Anti Discrimination Division, Office of the First Minister and deputy First Minister, Room E3.18, Castle Buildings, Stormont, Belfast BT4 3SR.


Notes:

[1] 1972 c. 68back

[2] See the European Communities (Designation) (No. 3) Order 2002 (S.I. 2002/1819)back

[3] 1954 c. 33 (N.I.)back

[4] 1998 c. 47back

[5] S.I. 1986/594 (N.I. 3)back

[6] 1964 c. 29back

[7] 1958 c. 21back

[8] 2000 c. 32back

[9] 1996 c. 16back

[10] 1997 c. 50back

[11] 1998 c. 32back

[12] 1907 c. 24back

[13] 1890 c. 39back

[14] 1950 c. 29 (N.I.) as amended by S.I. 1988/1087 (N.I. 10) Art.3; see also S.R. 1999 No. 481 Departments (Transfer and Assignment of Functions) Order (Northern Ireland) 1999, Art. 4 and Schedule 2, Part II.back

[15] S.I. 1997/1772 (N.I. 15)back

[16] S.I. 1993/2810 (N.I. 12)back

[17] 1998 c. 47back

[18] 1993 c. 49back

[19] S.I. 1998/3162 (N.I. 21)back

[20] S.R. 2003 No. 498back

[21] S.I. 1992/807 (N.I. 5)back

[22] S.I. 1981/228 (N.I. 8)back

[23] S.I. 1996/1921 (N.I. 18)back

[24] 1947 c. 44back

[25] 1975 c. 24back

[26] 1955 c. 18back

[27] 1955 c. 19back

[28] 1957 c. 53back

[29] S.I. 1995/3213 (N.I. 22)back

[30] 1993 c. 49back

[31] S.I. 1992/807 (N.I.5)back

[32] Article 84A was inserted by Article 8 of the Employment Rights (Dispute Resolution) (Northern Ireland) Order 1998 (S.I. 1998/1265 (N.I. 8))back

[33] S.I. 1996/1921 (N.I. 18)back

[34] S.I. 1996/1919 (N.I. 16)back

[35] S.I. 1998/3162 (N.I. 21)back

[36] S.I. 2003/2902 (N.I. 15)back



ISBN 0 33795333 3


  © Crown copyright 2003

Prepared 5 January 2004


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